THE CITY OF SPRUCE GROVE

Minutes of the Regular Meeting of Council

-
3rd Floor - Council Chambers
315 Jespersen Ave
Spruce Grove, AB T7X 3E8
Members Present:
  • Mayor Acker
  • Councillor Carter
  • Councillor Gillett
  • Councillor Houston
  • Councillor MacDonald
  • Councillor Oldham
  • Councillor Stevenson
Also in Attendance:
  • David Wolanski, Acting City Manager and General Manager of Community and Protective Services
  • Jamie Doyle, General Manager of Sustainable Growth and Development Services
  • Wendy Boje, General Manager of Strategic and Communication Services
  • Zeeshan Hasan, General Manager of Corporate Services
  • Anthony Lemphers, Director of Finance
  • Carol Bergum, Director of Planning and Development
  • Mark Hussey, Director of Engineering
  • Tania Shepherd, Director of Business Advisory Services
  • Mark Puczko, Manager of Planning
  • Marlin Degrand, Manager of Enforcement Services
  • Jennifer Maskoske, Deputy City Clerk
  • Kathy Van Wyk, Planning and Development Coordinator
  • Lee Ann Beaubien, Planner II
  • Lindsay O'Mara, City Clerk
  • Karie Nothof, Recording Secretary

1.
CALL TO ORDER

 

Mayor Acker called the meeting to order at 6 p.m. and acknowledged that City Council meets on the traditional land of Treaty 6 territory.

Councillor Oldham proclaimed June as Pride Month, Councillor Stevenson proclaimed June as National Indigenous History Month, and Mayor Acker proclaimed June 3 - 9, 2024 as Senior's Week.

1.1
Introduction - General Manager of Sustainable Growth and Development Services - Jamie Doyle

 

David Wolanski, Acting City Manager, introduced the new General Manager of Sustainable Growth and Development Services, Jamie Doyle. 

2.
AGENDA

 
  • Resolution:RCM-136-24
    Moved by:Councillor Houston

    THAT the agenda be adopted as presented.

    Unanimously Carried

3.
CONSENT AGENDA

 

3.1
Consent Agenda - May 27, 2024

This item has attachments. 
1.Consent Agenda - May 27, 2024.pdf
  • Resolution:RCM-137-24
    Moved by:Councillor MacDonald

    THAT the recommendations contained in the following reports be approved:

    Item 4.1Minutes - May 13, 2024 Regular Council Meeting and May 21, 2024 Governance and Priorities Committee Meeting

    Item 10.6C-1313-24 - Hens Bylaw - First Reading

    Item 10.7C-1315-24 - Land Use Bylaw Amendment - Hen Keeping - First Reading

    Item 10.8C-1314-24 - Development Fees and Fines Bylaw Amendment - Hen Keeping - First Reading

    Item 10.9C-1317-24 - Land Use Bylaw Amendment - DC.18 Commercial Indoor Self Storage Direct Control District - First Reading

    Unanimously Carried

4.
MINUTES

 

5.
PUBLIC HEARINGS

 

5.1
C-1290-23 - Land Use Bylaw Text Amendment - Election Sign Regulations - Public Hearing
Jennifer Maskoske

This item has attachments. 
1.C-1290-23 - Land Use Bylaw Text Amendment - Election Sign Regulations - Public Hearing.pdf
2.C-1290-23 -Proposed Bylaw.pdf
3.Land Use Bylaw (Section 96) -Redline.pdf
4.C-1290-23 - Newspaper Ad.pdf
5.C-1290-23 - PowerPoint Presentation.pdf

Mayor Acker called the Public Hearing to order at 6:11 p.m. on C-1290-23 - Land Use Bylaw Text Amendment - Election Sign Regulations.

Jennifer Maskoske, Deputy City Clerk, presented on C-1290-23 - Land Use Bylaw Text Amendment - Election Sign Regulations.

There were no written or verbal submissions received.

Mayor Acker declared the Public Hearing closed at 6:16 p.m.

5.2
C-1300-24 - Land Use Bylaw Amendment - Recreational Vehicle and All-Terrain Vehicle Restrictions - Public Hearing
Lee Ann Beaubien

This item has attachments. 
1.C-1300-24 - Land Use Bylaw Amendment - Recreational Vehicle and All-Terrain Vehicle Restrictions - Public Hearing.pdf
2.C-1300-24 - Proposed Bylaw.pdf
3.C-1300-24 - Redline Bylaw.pdf
4.C-1300-24 - What We Heard Report - Recreational Vehicle and All-Terrain Vehicle Restrictions.pdf
5.C-1300-24 - PowerPoint Presentation.pdf

Mayor Acker called the Public Hearing to order at 6:16 p.m. on C-1300-24 - Land Use Bylaw Amendment - Recreational Vehicle and All-Terrain Vehicle Restrictions.

LeeAnn Beaubien, Planner II, presented on C-1300-24 - Land Use Bylaw Amendment - Recreational Vehicle and All-Terrain Vehicle Restrictions.

There were no written or verbal submissions received.

Mayor Acker declared the Public Hearing closed at 6:22 p.m.

5.3
C-1301-24 - Land Use Bylaw Amendment - Redistricting - McLaughlin Stage 8 - Public Hearing and Second Reading
Lee Ann Beaubien

This item has attachments. 
1.C-1301-24 - Land Use Bylaw Amendment - Redistricting - McLaughlin Stage 8 - Public Hearing and Second Reading.pdf
2.C-1301-24 - Proposed Bylaw.pdf
3.C-1301-24 - Aerial Overview.pdf
4.C-1301-24 - Area Structure Plan Overview.pdf
5.C-1301-24 - Newspaper Ad.pdf
6.C-1301-24 - PowerPoint Presentation.pdf

Mayor Acker called the Public Hearing to order at 6:22 p.m. on C-1301-24 - Land Use Bylaw Amendment - Redistricting - McLaughlin Stage 8.

Lee Ann Beaubien, Planner II, presented on C-1301-24 - Land Use Bylaw Amendment - Redistricting - McLaughlin Stage 8.

Blaydon Dibben, Select Engineering Consultants, and Scott LaBuick, Melcor Developments, attended to answer questions.

There were no written or verbal submissions received.

Mayor Acker declared the Public Hearing closed at 6:30 p.m.

  • Resolution:RCM-138-24
    Moved by:Councillor Gillett

    THAT second reading be given to C-1301-24 - Land Use Bylaw Amendment - Redistricting - McLaughlin Stage 8.

    Unanimously Carried

6.
PUBLIC INPUT SESSION

 

The City Clerk read an email on behalf of Jane Kozak regarding the construction site of Melcor Developments in the McLaughlin neighborhood.

Mayor Acker thanked Jane Kozak for emailing in the statement.

David Wolanski, Acting City Manager, stated that a follow up response will be provided with contact information for Enforcement Services to address site cleanliness. 

7.
COUNCIL PRESENTATIONS

 

There were no Council Presentations on the agenda.

8.
DELEGATIONS

 

There were no Delegations on the agenda.

9.
ADMINISTRATIVE UPDATES

 

9.1
2024 First Quarter Report
Tania Shepherd, Anthony Lemphers

This item has attachments. 
1.2024 First Quarter Report.pdf
2.2024First Quarter Report.pdf
3.2024 First Quarter Report - PowerPoint Presentation.pdf

Anthony Lemphers, Director of Finance, and Tania Shepherd, Director of Business Advisory Services, provided an update on the 2024 First Quarter Report.

Council thanked Anthony Lemphers and Tania Shepherd for the presentation.

10.
BYLAWS

 

10.1
C-1281-23 - Election Sign Bylaw - Third Reading
Jennifer Maskoske

This item has attachments. 
1.C-1281-23 - Election Sign Bylaw - Third Reading.pdf
2.C-1281-23 - Proposed Election Sign Bylaw.pdf
3.Communications Plan - Election Sign Bylaw.pdf

Jennifer Maskoske, Deputy City Clerk, presented on C-1281-23 - Election Sign Bylaw.

Council thanked Jennifer Maskoske for the presentation.

  • Resolution:RCM-139-24
    Moved by:Councillor MacDonald

    THAT third reading be given to C-1281-23 - Election Sign Bylaw.

    Unanimously Carried

10.2
C-1290-23 - Land Use Bylaw Text Amendment - Election Sign Regulations - Second and Third Reading
Jennifer Maskoske

This item has attachments. 
1.C-1290-23 - Land Use Bylaw Text Amendment - Election Sign Regulations - Second and Third Reading.pdf
2.C-1290-23 - Proposed Bylaw.pdf
3.Land Use Bylaw (Section 96) - Redline.pdf
  • Resolution:RCM-140-24
    Moved by:Councillor Oldham

    THAT second reading be given to C-1290-23 - Land Use Bylaw Text Amendment - Election Sign Regulations.

    Unanimously Carried
  • Resolution:RCM-141-24
    Moved by:Councillor Carter

    THAT third reading be given to C-1290-23 - Land Use Bylaw Text Amendment - Election Sign Regulations.

    Unanimously Carried

10.3
C-1312-24 Community Standards Bylaw - Third Reading
Carissa Chan

This item has attachments. 
1.C-1312-24 Community Standards Bylaw - Third Reading.pdf
2.Attachment 1 - C-1312-24 - Proposed Bylaw .pdf
3.Attachment 2 - Communications Plan - Community Standards Bylaw.pdf
4.Attachment 3 - Residential Boulevard Gardens Guidelines .pdf
5.Attachment 4 - Boulevard Garden Municipality Comparison.pdf
6.C-1312-24 - Powerpoint Presentation.pdf

Carissa Chan, Policy Analyst, presented on C-1312-24 - Community Standards Bylaw.

Council thanked Carissa Chan for the presentation.

  • Resolution:RCM-142-24
    Moved by:Councillor Stevenson

    THAT third reading be given to C-1312-24 - Community Standards Bylaw, as amended.

    Unanimously Carried

10.4
C-1300-24 - Land Use Bylaw Amendment - Recreational Vehicle and All-Terrain Vehicle Restrictions - Second and Third Reading
Lee Ann Beaubien

This item has attachments. 
1.C-1300-24 - Land Use Bylaw Amendment - Recreational Vehicle and All-Terrain Vehicle Restrictions - Second and Third Reading.pdf
2.C-1300-24 -Proposed Bylaw.pdf
3.C-1300-24 -Redline Bylaw.pdf
4.C-1300-24 - What We Heard Report - Recreational Vehicle and All-Terrain Vehicle Restrictions(1).pdf
  • Resolution:RCM-143-24
    Moved by:Councillor Gillett

    THAT second reading be given to C-1300-24 - Land Use Bylaw Amendment - Recreational Vehicle and All-Terrain Vehicle Restrictions.

    Unanimously Carried
  • Resolution:RCM-144-24
    Moved by:Councillor Houston

    THAT third reading be given to C-1300-24 - Land Use Bylaw Amendment - Recreational Vehicle and All-Terrain Vehicle Restrictions.

    Unanimously Carried

10.5
Bylaw Amendments and Repeals to Effect the Community Standards Bylaw - Third Reading
Carissa Chan

This item has attachments. 
1.Bylaw Amendments and Repeals to Effect the Community Standards Bylaw - Third Reading.pdf
2.C-1322-24 - Attachment 1 - Proposed - Open Space Area Bylaw Amendment .pdf
3.C-1061-18 - Attachment 2 - Open Space Area Bylaw - Redline.pdf
4.C-1323-24 - Attachment 3 - Proposed - Traffic Bylaw Amendment.pdf
5.C-1123-20 - Attachment 4 - Traffic Bylaw - Redline.pdf
6.C-1321-24 - Attachment 5 - Proposed - Development Fees and Fines Bylaw Amendment.pdf
7.C-1268-23 - Attachment 6 - Development Fees and Fines Bylaw - Redline.pdf
8.C-1324-24 - Attachment 7 - Proposed - 2024 Fees and Charges Bylaw Amendment .pdf
9.C-1280-23 - Attachment 8 - 2024 Fees and Charges Bylaw - Redline.pdf
10.C-1319-24 - Attachment 9 - Omnibus Community Standards Repealing Bylaw.pdf
11.Bylaw Amendments and Repeals to Effect CSB Presentation.pdf

Carissa Chan, Policy Analyst, presented on Bylaw Amendments and Repeals to Effect the Community Standards Bylaw.

Council thanked Carissa Chan for the presentation.

  • Resolution:RCM-145-24
    Moved by:Councillor Oldham

    THAT third reading be given to C-1322-24 - Open Space Area Bylaw Amendment.

    Unanimously Carried
  • Resolution:RCM-146-24
    Moved by:Councillor Carter

    THAT third reading be given to C-1323-24 - Traffic Bylaw Amendment, as amended.

    Unanimously Carried
  • Resolution:RCM-147-24
    Moved by:Councillor Gillett

    THAT third reading be given to C-1321-24 - Development Fees and Fines Bylaw Amendment, as amended.

    Unanimously Carried
  • Resolution:RCM-148-24
    Moved by:Councillor Stevenson

    THAT third reading be given to C-1324-24 - 2024 Fees and Charges Bylaw Amendment.

    Unanimously Carried
  • Resolution:RCM-149-24
    Moved by:Councillor MacDonald

    THAT third reading be given to C-1319-24 - Omnibus Community Standards Repealing Bylaw.

    Unanimously Carried

10.6
C-1313-24 - Hens Bylaw - First and Second Reading
Lee Ann Beaubien

This item has attachments. 
1.C-1313-24 - Hens Bylaw - First and Second Reading.pdf
2.C-1313-24 - Proposed Bylaw.pdf
3.C-1313-24 - PowerPoint Presentation.pdf

Lee Ann Beaubien, Planner II, presented on C-1313-24 - Hens Bylaw.

Council thanked Lee Ann Beaubien for the presentation.

  • Resolution:RCM-150-24
    Moved by:Councillor Gillett

    THAT a pilot project of two years be implemented for the Hens Program.

    Unanimously Carried

  • The following motion was approved on the Consent Agenda:

    THAT first reading be given to C-1313-24 - Hens Bylaw.

  • Resolution:RCM-151-24
    Moved by:Councillor Stevenson

    THAT second reading be given to C-1313-24 - Hens Bylaw.

    Unanimously Carried

10.7
C-1315-24 - Land Use Bylaw Amendment - Hen Keeping - First Reading
Lee Ann Beaubien

This item has attachments. 
1.C-1315-24 - Land Use Bylaw Amendment - Hen Keeping - First Reading.pdf
2.C-1315-24 - Proposed Bylaw.pdf

The following motion was approved on the Consent Agenda: 

  • THAT first reading be given to C-1315-24 - Land Use Bylaw Amendment for Hen Keeping.

10.8
C-1314-24 - Development Fees and Fines Bylaw Amendment - Hen Keeping - First and Second Reading
Lee Ann Beaubien

This item has attachments. 
1.C-1314-24 - Development Fees and Fines Bylaw Amendment - Hen Keeping - First and Second Reading.pdf
2.C-1314-24 - Proposed Bylaw.pdf
3.C-1268-23 - Redline Bylaw.pdf
4.C-1314-24 - PowerPoint Presentation.pdf

Lee Ann Beaubien, Planner II, presented on C-1314-24 - Development Fees and Fines Bylaw Amendment - Hen Keeping.

Council thanked Lee Ann Beaubien for the presentation.

The following motion was approved on the Consent Agenda:

  • THAT first reading be given to C-1314-24 - Development Fees and Fines Bylaw Amendment - Hen Keeping.

  • Resolution:RCM-152-24
    Moved by:Councillor MacDonald

    THAT second reading be given to C-1314-24 - Development Fees and Fines Bylaw Amendment - Hen Keeping.

    Unanimously Carried

10.9
C-1317-24 - Land Use Bylaw Amendment - DC.18 Commercial Indoor Self Storage Direct Control District - First Reading
David Towle

This item has attachments. 
1.C-1317-24 - Land Use Bylaw Amendment - DC.18 Commercial Indoor Self Storage Direct Control District - First Reading.pdf
2.C-1317-24 - Proposed Bylaw .pdf
3.C-1317-24 - Aerial Overview.pdf

The following motion was approved on the Consent Agenda:

  • THAT first reading be given to C-1317-24 - Land Use Bylaw Amendment - DC.18 Commercial Indoor Self Storage Direct Control District.

11.
BUSINESS ITEMS

 

There were no Business Items on the agenda. 

12.
COUNCILLOR REPORTS

 

12.1
Councillor Reports - May 27, 2024

This item has attachments. 
1.Councillor Reports - May 27, 2024.pdf
2.Board Commitee Updates - Councillor Oldham.pdf
3.Board and Committee Updates - Councillor Stevenson.pdf

Councillors provided written updates on internal and external boards and committees they are a part of.

12.2
Councillor Report - Councillor Stevenson - Tri-Municipal Leisure Facility Corporation Board

 

Councillor Stevenson acknowledged Jay Granley for his many years of service on the Tri-Municipal Leisure Facility Corporation Board. 

13.
INFORMATION ITEMS

 

14.
NOTICES OF MOTION

 

There were no Notices of Motion provided.

15.
CLOSED SESSION

 
  • Resolution:RCM-153-24
    Moved by:Councillor Oldham

    THAT Council go into Closed Session at 7:42 p.m. under the following sections of the Freedom of Information and Protection of Privacy Act: 

    Item 15.1  2024 Awards of Excellence Nominations

    Section 17; Disclosure harmful to personal privacy
    Section 24; Advice from officials

     

    Unanimously Carried

15.1
2024 Awards of Excellence Nominations
Wendy Boje

 

The following persons were also in Closed Session to provide information or administrative support for item 15.1 2024 Awards of Excellence Nominations:

David Wolanski and Wendy Boje.

15.2
Return to Open Session - May 27, 2024

 
  • Resolution:RCM-154-24
    Moved by:Councillor Gillett

    THAT Council move out of Closed Session at 8 p.m.

    Unanimously Carried

16.
BUSINESS ARISING FROM CLOSED SESSION

 

16.1
2024 Awards of Excellence Nominations

 

Wendy Boje, General Manager of Strategic and Communication Services, presented on the 2024 Awards of Excellence Nominations.

Council thanked Wendy Boje for the presentation.

  • Resolution:RCM-155-24
    Moved by:Councillor Carter

    THAT the recommendation of the 2024 Awards of Excellence Council sub-committee be approved as presented.

    Unanimously Carried

17.
ADJOURNMENT

 
  • Resolution:RCM-156-24
    Moved by:Councillor Gillett

    THAT the Regular Council meeting adjourn at 8:03 p.m.

    Unanimously Carried
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