THE CITY OF SPRUCE GROVE

Minutes of the Regular Meeting of Council

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3rd Floor - Council Chambers
315 Jespersen Ave
Spruce Grove, AB T7X 3E8
Members Present:
  • Mayor Acker
  • Councillor Carter
  • Councillor Houston
  • Councillor MacDonald
  • Councillor Oldham
  • Councillor Stevenson
Members Absent:
  • Councillor Gillett
Also in Attendance:
  • Dean Screpnek, City Manager
  • Corey Levasseur, General Manager of Planning and Infrastructure
  • David Wolanski, General Manager of Community and Protective Services
  • Anthony Lemphers, Acting General Manager of Corporate Services
  • Carol Bergum, Director of Planning and Development
  • Deborah Comfort, Director of Recreation and Culture
  • Tania Shepherd, Director of Integrated Planning and Strategic Services
  • Amanda Doucette, Supervisor of Communications
  • David Towle, Senior Municipal Planner
  • Karen Majeau, Senior Development Officer
  • Lindsay O'Mara, City Clerk
  • Jennifer Maskoske, Recording Secretary

1.
CALL TO ORDER

  

Mayor Acker called the meeting to order at 6:00 p.m. and acknowledged that City Council meets on the traditional land of Treaty 6 territory.

Councillor Stuart Houston proclaimed September 10, 2023 as World Suicide Prevention Day in the City of Spruce Grove.

2.
AGENDA

  
  • Resolution:RCM-162-23
    Moved by:Councillor Houston

    THAT the agenda be adopted, as presented.

    Unanimously Carried

3.
CONSENT AGENDA

  

3.1
Consent Agenda - August 21, 2023

This item has attachments.  
  • Resolution:RCM-163-23
    Moved by:Councillor Oldham

    THAT the recommendations contained in the following reports be approved:

    Item 4.1 Minutes - July 17, 2023 Regular Council Meeting

    Item 11.1 2023 Tax Recovery Public Auction Reserve Bids and Terms and Conditions

    Unanimously Carried

4.
MINUTES

This item has attachments.  

4.1
Minutes - July 17, 2023 Regular Council Meeting

This item has attachments.  

The following motion was approved on the Consent Agenda:

  • THAT the July 17, 2023 Regular Council Meeting minutes be approved as presented.

5.
PUBLIC HEARINGS

  

5.1
C-1221-22 - Land Use Bylaw Amendment - Redistricting - East Campsite Stage 3 - Public Hearing, Second and Third Reading
David Towle

This item has attachments.  

Mayor Acker called the Public Hearing to order at 6:06 p.m. on C-1221-22 - Land Use Bylaw Amendment - Redistricting - East Campsite Stage 3.

David Towle, Senior Municipal Planner, presented on Bylaw C-1221-22.

There were no written or verbal submissions received.

Mayor Acker declared the Public Hearing closed at 6:10 p.m.

  • Resolution:RCM-164-23
    Moved by:Councillor MacDonald

    THAT second reading be given to C-1221-22 - Land Use Bylaw Amendment - East Campsite Stage 3.

    Unanimously Carried
  • Resolution:RCM-165-23
    Moved by:Councillor Houston

    THAT third reading be given to C-1221-22 - Land Use Bylaw Amendment - East Campsite Stage 3.

    Unanimously Carried

5.2
Development Permit Application PLDPNR202300489 - Child Care Facility - 420 King Street - Public Hearing and Decision
Karen Majeau

This item has attachments.  

Mayor Acker called the Public Hearing to order at 6:14 p.m. on Development Permit Application PLDPNR202300489 - Child Care Facility - 420 King Street.

Karen Majeau, Senior Development Officer, presented on the Development Permit Application PLDPNR202300489.

There were no written or verbal submissions received.

Mayor Acker declared the Public Hearing closed at 6:32 p.m.

  • Resolution:RCM-166-23
    Moved by:Councillor Stevenson

    THAT Development Permit Application PLDPNR202300489 to locate a Child Care Facility within a vacant space in the existing building, King Street Mall located at 420 King Street, with an associated outdoor play area be approved subject to the conditions outlined in the attached proposed Development Permit Decision.

    Unanimously Carried
  • Resolution:RCM-167-23
    Moved by:Councillor Carter

    THAT authority be delegated to the Development Officers of the City of Spruce Grove to administer the Land Use Bylaw with respect to enforcement of the proposed development located at 420 King Street and subsequent development permit applications for signage.

    Unanimously Carried

6.
PUBLIC INPUT SESSION

  

There were no statements made or questions asked of Council.

7.
COUNCIL PRESENTATIONS

  

There were no Council Presentations on the agenda.

8.
DELEGATIONS

  

There were no Delegations on the agenda.

9.
ADMINISTRATIVE UPDATES

  

9.1
2023 Second Quarter Report
Tania Shepherd, Anthony Lemphers

This item has attachments.  

Tania Shepherd, Director of Integrated Planning and Strategic Services, and Anthony Lemphers, Chief Financial Officer, presented the 2023 Second Quarter Report.

Council thanked Tania Shepherd and Anthony Lemphers for the presentation.

9.2
Unsheltered Recommendations Update - August 2023
David Wolanski

This item has attachments.  

David Wolanski, General Manager of Community and Protective Services, and Danielle Peyton, Acting Manager of Social Planning, presented the Unsheltered Recommendations Update - August 2023.

Council thanked David Wolanski and Danielle Peyton for the presentation.

10.
BYLAWS

  

There were no Bylaws on the agenda.

11.
BUSINESS ITEMS

  

11.1
2023 Tax Recovery Public Auction Reserve Bids and Terms and Conditions
Anthony Lemphers

This item has attachments.  

The following motions were approved on the Consent Agenda:

  • THAT the reserve bids for the 2023 tax recovery public auction be approved as presented.

  • THAT the terms and conditions for the 2023 tax recovery public auction be approved as presented.

  • Mayor Acker called a recess at 7:35 p.m.

    Mayor Acker reconvened the meeting at 7:45 p.m.

11.2
Shaping our Community - Municipal Development Plan Update - August 2023
Carol Bergum

This item has attachments.  

Carol Bergum, Director of Planning and Development, presented the Shaping our Community - Municipal Development Plan Update - August 2023.

Council thanked Carol Bergum for the presentation.

  • Resolution:RCM-168-23
    Moved by:Councillor MacDonald

    THAT the Policy Direction Statements Matrix for the Municipal Development Plan be approved.

    Unanimously Carried

11.3
Re-Imagined Central Park - Project Profile Update
Deborah Comfort

This item has attachments.  

Deb Comfort, Director of Recreation and Culture, presented the Re-Imagined Central Park - Project Profile Update.

Council thanked Deb Comfort for the presentation.

  • Resolution:RCM-169-23
    Moved by:Councillor Oldham

    THAT the revised Re-Imagined Central Park multi-year project budget of $7,436,013, to be funded by $2,580,000 Municipal Sustainability Initiative (MSI) capital grant, $235,000 Stormwater Utility Reserve, and $4,621,013 debenture funding (pending approval of borrowing bylaw), be approved.

    Unanimously Carried

11.4
Respectful Interactions with City Employees and Council Policies (CP-1048-23 and CP-1049-23)
Lindsay O'Mara

This item has attachments.  

Lindsay O'Mara, City Clerk, presented CP-1048-23 - Respectful Interactions with City Employees Policy and CP-1049-23 - Respectful Interactions with City Council Policy.

Council thanked Lindsay O'Mara for the presentation.

  • Resolution:RCM-170-23
    Moved by:Councillor Carter

    THAT CP-1048-23 - Respectful Interactions with City Employees Policy be approved.

    Unanimously Carried
  • Resolution:RCM-171-23
    Moved by:Councillor Houston

    THAT CP-1049-23 - Respectful Interactions with City Council Policy be approved.

    Unanimously Carried

12.
COUNCILLOR REPORTS

  

12.1
Indigenous Relations

  

Mayor Acker provided an update on treaty partnerships and a reminder regarding the invitation to all of Council from Paul Band to attend an upcoming Powwow.

13.
INFORMATION ITEMS

  

There were no Information Items on the agenda.

14.
NOTICES OF MOTION

  

There were no Notices of Motion provided.

15.
CLOSED SESSION

  
  • Resolution:RCM-172-23
    Moved by:Councillor Stevenson

    THAT Council go into Closed Session at 8:19 p.m. under the following sections of the Freedom of Information and Protection of Privacy Act: 

    Item 15.1 Regional Transit Collaboration

    Section 21; disclosure harmful to intergovernmental relations

    Item 15.2 City Asset Naming

    Section 24; advice from officials.

    Unanimously Carried

15.1
Regional Transit Collaboration
Bill Sabey

 

The following persons were also in Closed Session to provide information or administrative support for item 15.1 Regional Transit Collaboration:

Dean Screpnek, Corey Levasseur, David Wolanski, Anthony Lemphers, and Lindsay O'Mara.

15.2
City Asset Naming
David Wolanski

 

The following persons were also in Closed Session to provide information or administrative support for item 15.2 City Asset Naming:

Dean Screpnek, Corey Levasseur, David Wolanski, Anthony Lemphers, Deb Comfort, and Lindsay O'Mara.

15.3
Return to Open Session - August 21, 2023

 
  • Resolution:RCM-173-23
    Moved by:Councillor Oldham

    THAT Council return to Open Session at 9:49 p.m.

    Unanimously Carried

16.
BUSINESS ARISING FROM CLOSED SESSION

  

16.1
City Asset Naming

  
  • Resolution:RCM-174-23
    Moved by:Councillor Oldham

    THAT Administration be directed to proceed as outlined in the Closed Session report. 

    Unanimously Carried

17.
ADJOURNMENT

  
  • Resolution:RCM-175-23
    Moved by:Councillor Carter

    THAT the Regular Meeting adjourn at 9:51p.m.

    Unanimously Carried
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