THE CITY OF SPRUCE GROVE

Minutes of the Governance and Priorities Committee

Monday, June 19, 2023 at 6:00 P.m. - 10:00 P.m.

3rd Floor - Council Chambers

315 Jespersen Ave

Spruce Grove, AB T7X 3E8

Members Present:

• Mayor Acker
• Councillor Carter
• Councillor Gillett
• Councillor Houston
• Councillor MacDonald
• Councillor Oldham
• Councillor Stevenson

Also in Attendance:

• Dean Screpnek, City Manager
• Corey Levasseur, General Manager of Planning and Infrastructure
• David Wolanski, General Manager of Community and Protective Services
• Wendy Boje, General Manager of Corporate Services
• Deborah Comfort, Director of Recreation and Culture
• Kevin Stener, Director of Public Works
• Maggie DesLauriers, Director of Strategy and Policy Development
• Paul Feser, Civic Centre Development Director
• Tania Shepherd, Director of Integrated Planning and Strategic Services
• Amanda Doucette, Supervisor of Communications
• Avelyn Nicol, Senior Environmental Advisor
• Amanda Johnson, Community Development and Support Facilitator - Arts, Culture, and Heritage
• Lindsay O'Mara, City Clerk
• Jacci Hager, Recording Secretary

---

1.

CALL TO ORDER

Mayor Acker called the meeting to order at 6 p.m. and acknowledged that Committee meets on the traditional land of Treaty 6 territory.

Councillor Oldham proclaimed June 21, 2023 as National Indigenous Peoples Day.

Wendy Boje, General Manager of Corporate Services, introduced Maggie DesLauriers, Director, Strategy and Policy Development.

2.

AGENDA

• Resolution: GPC-023-23
  Moved by: Councillor Houston

  The following addition was made to the Agenda:

  City Manager - Unsheltered Update - Administrative Updates - Item 7.2.

  THAT the agenda be adopted as amended.

  Unanimously Carried

3.

PRESENTATIONS

There were no Presentations on the agenda.

4.

DELEGATIONS

4.1

Council Delegation - Allied Arts Council - 2022 Annual Report

Deborah Comfort

Deb Comfort, Director of Recreation and Culture, introduced Rebecca New, Executive Director of the Allied Arts Council, and Allison Dakin, local artist and President of the Allied Arts Council, to present the 2022 Allied Arts Council Annual Report and answer questions of Committee.

Committee thanked Rebecca New and Allison Dakin for the presentation.

4.2

Public Delegation - Alberta Capital Airshed Society

Avelyn Nicol

Avelyn Nicol, Senior Environmental Advisor, introduced Julie Kusiek, Community Engagement Coordinator, Gary Redmond, Executive Director, and Kevin McCullum, Data Manager, of the Alberta Capital Airshed Society to present on the link between air quality and climate change, as well as the work of the committee to address air quality concerns and monitoring in the region and answer questions of Committee.

Committee thanked Julie Kusiek, Gary Redmond, and Kevin McCullum for the presentation.

4.3

Council Delegation - RCMP Presentation - June 19, 2023

David Wolanski

David Wolanski, General Manager of Community and Protective Services, introduced Inspector McGillivray of the Parkland RCMP Detachment to present on the Spruce Grove Municipal Crime Statistics and answer questions of Committee.

Committee thanked Inspector McGillivray for the presentation.

5.

CLOSED SESSION

• Resolution: GPC-024-23
  Moved by: Councillor Houston

  THAT Council go into Closed Session at 7:16 p.m. under the following section(s) of the Freedom of Information and Protection of Privacy Act:

  Item 5.1 - Enforcement Issues

  Section 20: disclosure harmful to law enforcement

  Section 24: advice from officials

  Item 5.2 - CP-1048-23 - Respectful Interactions with City Council and Employees Policy

  Section 17: disclosure harmful to personal privacy

  Section 24: advice from officials.

  Unanimously Carried

5.1

Enforcement Issues

Dean Screpnek, David Wolanski

The following persons were also in Closed Session to provide information or administrative support for item 5.1 Enforcement Issues:

Dean Screpnek, Corey Levasseur, David Wolanski, Wendy Boje, and Inspector McGillivray.

5.2

CP-1048-23 - Respectful Interactions with City Council and Employees

Lindsay O'Mara

The following persons were also in Closed Session to provide information or administrative support for item 5.2 CP-1048-23 - Respectful Interactions with City Council and Employees Policy:

Dean Screpnek, Corey Levasseur, David Wolanski, Wendy Boje, and Lindsay O'Mara.

5.3

Return to Open Session - June 19, 2023

• Resolution: RCM-025-23
  Moved by: Councillor Stevenson

  THAT Council return to Open Session at 9:23 p.m.

  Unanimously Carried

6.

BUSINESS ARISING FROM CLOSED SESSION

There was no Business Arising from Closed Session.

7.

ADMINISTRATIVE UPDATES

7.1

Civic Centre Update - June 19, 2023

David Wolanski

Paul Feser, Civic Centre Development Director, provided an update on the Civic Centre and answered questions of Committee.

7.2

Unsheltered Update

David Wolanksi, General Manager of Community and Protective Services, provided an update on the transition of the Community HUB to the Mobile Outreach Model.

8.

BYLAWS

8.1

C-1233-22 - Municipal Solid Waste Utility Bylaw

Kevin Stener

Kevin Stener, Director of Public Works, and Tania Shepherd, Director of Integrated Planning and Strategic Services, presented on the Municipal Solid Waste Utility Bylaw and answered questions of Committee.

9.

BUSINESS ITEMS

9.1

Customer Experience Policy Statement

Tania Shepherd

Tania Shepherd, Director of Integrated Planning and Strategic Services, presented on the Customer Service and Customer Experience project and answered questions of Committee.

• Resolution: GPC-026-23
  Moved by: Councillor Stevenson

  THAT Committee recommend to Council that the proposed Customer Experience Policy Statement as outlined in the Request for Decision be approved.

  Unanimously Carried

10.

ADJOURNMENT

• Resolution: GPC-027-23
  Moved by: Councillor Gillett

  THAT the Governance and Priorities Committee meeting adjourn at 10:57 p.m.

  Unanimously Carried