THE CITY OF SPRUCE GROVE

Minutes of the Regular Meeting of Council

Monday, January 24, 2022 at 6:00 P.m. - 10:00 P.m.

3rd Floor - Council Chambers

315 Jespersen Ave

Spruce Grove, AB T7X 3E8

Members Present:

• Mayor Acker
• Councillor Carter
• Councillor Gillett
• Councillor Houston
• Councillor MacDonald
• Councillor Oldham
• Councillor Stevenson (attended virtually)

Also in Attendance:

• Dean Screpnek, City Manager (attended virtually)
• Wendy Boje, Acting City Manager / General Manager of Corporate Services
• Corey Levasseur, General Manager of Planning and Infrastructure
• David Wolanski, General Manager of Community and Protective Services
• Robert Kosterman, Fire Chief
• Anthony Lemphers, Chief Financial Officer
• Dave Walker, Director of Economic Development (attended virtually)
• Riley Brolly, Assistant Controller
• Lindsay O'Mara, Deputy City Clerk
• Jacci Hager, Recording Secretary
• Jennifer Maskoske, Recording Secretary

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1.

CALL TO ORDER

Mayor Acker called the meeting to order at 6:00 p.m. and acknowledged that City Council meets on the traditional land of Treaty 6 territory.

1.1

Staff Introduction - Chief Financial Officer

Wendy Boje

Anthony Lemphers, Chief Financial Officer, was introduced by Administration. Administration acknowledged the work of Darlene Christie, Acting Chief Financial Officer over the last six months.

2.

AGENDA

2.1

Agenda - January 24, 2022 Regular Council Meeting

• Resolution: RCM023-22
  Moved by: Councillor Houston

  THAT the agenda be adopted, as amended.

  The following additions were made to the agenda:

  Councillor MacDonald - Notice of Motion - Item 14.1.

  Councillor Carter - Notice of Motion - Item 14.2.

  Unanimously Carried

3.

CONSENT AGENDA

3.1

Consent Agenda - January 24, 2022

• Resolution: RCM024-22
  Moved by: Councillor Oldham

  THAT the recommendations contained in the following reports be approved:

  Item 4.1 Minutes – January 10, 2022 Regular Council Meeting and January 17, 2022 Committee of the Whole Meeting

  Unanimously Carried

4.

MINUTES

4.1

Minutes - January 10, 2022 Regular Council Meeting and January 17, 2022 Committee of the Whole

The following motion was approved on the consent agenda:

• Resolution:

  THAT the January 10, 2022 Regular Council Meeting minutes and the January 17, 2022 Committee of the Whole Meeting minutes be approved as presented.

5.

PUBLIC HEARINGS

There were no Public Hearings scheduled on the agenda.

6.

PUBLIC QUESTION AND ANSWER PERIOD

The City Clerk read an email on behalf of Corey Derasp of Spruce Grove regarding parking on designated snow plow routes.

Administration offered the City's website provides the Snow and Ice Control Policy for residents to refer for additional information on snow removal and snow routes. Administration responded to the question advising that no parking signs are placed as an indication that vehicles will need to be removed when crews are in the area to complete snow removal. 

7.

COUNCIL PRESENTATIONS

There were no Council Presentations scheduled on the agenda.

8.

DELEGATIONS

8.1

Council Delegation - KPMG 2021 Audit Plan

Anthony Lemphers

John Stelter and Taylor Rolheiser of KPMG presented to Council their plan for the audit of the 2021 financial statements.

Council thanked Mr. Stelter and Ms. Rolheiser for their presentation.

8.2

Council Delegation - Economic Development Advisory Committee (EDAC) 2022 Workplan

Dave Walker

Charlene Bell with the Economic Development Advisory Committee presented the proposed 2022 workplan for Council approval. 

• Resolution: RCM025-22
  Moved by: Councillor Houston

  THAT the proposed 2022 workplan for the Economic Development Advisory Committee be approved as presented.

  Unanimously Carried

8.3

Public Delegation - Parkland Pickleball Club

David Wolanski

Garand Jones, President and Toby Falds, Marcel Letourneau and Gloria Wipf, members of the Parkland Pickleheads Pickleball Club, presented to Council plans for development and further expansion of pickleball courts within the City of Spruce Grove.

Council thanked the members of the Parkland Pickleheads Pickleball Club for their presentation.

9.

ADMINISTRATIVE UPDATES

There were no Administrative Updates scheduled on the agenda.

10.

BYLAWS

There were no Bylaws scheduled on the agenda.

11.

BUSINESS ITEMS

11.1

Motor Vehicle Excessive Noise Enforcement

Robert Kosterman

• Resolution: RCM026-22
  Moved by: Councillor Oldham

  THAT Administration be directed to draft amendments to the Traffic Bylaw including the establishment of decibel levels for motor vehicles, the testing and calibration requirements of the decibel device, and establishment of penalties for exceeding set levels and that the Bylaw be brought back to Council no later than April 30, 2022.

  Unanimously Carried
• Resolution:

  Mayor Acker called a recess at 7:30 p.m.

  Mayor Acker reconvened the meeting at 7:38 p.m.

11.2

Fire Service Staffing

Robert Kosterman

Chief Kosterman presented an overview of the Spruce Grove Fire Services 2022 staffing model as requested from the Corporate Plan review process in late 2021.

Councillor Oldham left Council Chambers at 8:32 p.m.

Councillor Oldham returned to Council Chambers at 8:36 p.m.

Council thanked Chief Kosterman for the presentation.

12.

COUNCILLOR REPORTS

There were no Councillor Reports on the agenda.

13.

INFORMATION ITEMS

13.1

Various Boards and Committee Meeting Minutes - January 24, 2022

The minutes of the Community Road Safety Advisory Committee meeting was provided to Council for review.

14.

NOTICES OF MOTION

14.1

Electric Vehicle Charging Strategy

Councillor MacDonald provided notice of the following motion:

THAT Administration accelerate the development of the Electric Vehicle Charging Strategy by engaging with a third party consultant for a fee not to exceed $45,000 to develop a plan that promotes both community and City adoption of electric vehicles, thereby reducing greenhouse gas emissions and that the strategy development be funded from unrestricted reserves.

14.2

Youth Committee

Councillor Carter provided notice of the following motion:

THAT Administration prepare a report outlining the governance option, roles and responsibilities and core components of a youth committee and present that report at a Spring 2022 Committee of the Whole meeting.

15.

CLOSED SESSION

There was no Closed Session scheduled on the agenda.

16.

BUSINESS ARISING FROM CLOSED SESSION

There was no Business Arising from Closed Session on the Agenda.

17.

ADJOURNMENT

• Resolution: RCM027-22
  Moved by: Councillor Carter

  That the Regular Meeting adjourn at 8:40 pm.

  Unanimously Carried