THE CITY OF SPRUCE GROVE

Minutes of the Committee of the Whole

November 8-10, 2021 Corporate Plan
-
3rd Floor - Council Chambers
315 Jespersen Ave
Spruce Grove, AB T7X 3E8
Members Present:
  • Mayor Acker
  • Councillor Carter
  • Councillor Gillett
  • Councillor Houston
  • Councillor MacDonald
  • Councillor Oldham
  • Councillor Stevenson
Also in Attendance:
  • Dean Screpnek, City Manager
  • Wendy Boje, General Manager of Corporate Services
  • Corey Levasseur, General Manager of Planning and Infrastructure
  • David Wolanski, General Manager of Community and Protective Services
  • Jennifer Hetherington, Director of Corporate Communications
  • Tania Shepherd, Director of Integrated Planning and Strategic Services
  • Darlene S Christie, Acting Chief Financial Officer
  • Emily Strach, Corporate Planning Manager
  • Lindsay O'Mara, Deputy City Clerk
  • Jacci Hager, Legislative Advisor
  • Jennifer Maskoske, Recording Secretary

1.
CALL TO ORDER
  

Mayor Acker called the meeting to order at 5:00 pm.

2.
AGENDA
  

  • Resolution:

    That the agenda be adopted as presented.

2.1
Agenda - November 8, 2021 Committee of the Whole
  

  • Resolution:
    Moved byCouncillor Oldham

    THAT the agenda be adopted as presented.

    Unanimously Carried

3.
PRESENTATIONS
  

There were no Presentations scheduled on the agenda.

4.
DELEGATIONS
  

There were no Delegations scheduled on the agenda.

5.
BYLAWS
  

There were no Bylaws scheduled on the agenda.

6.
BUSINESS ITEMS
  

6.1
2022-2024 Recommended Corporate Plan - November 8 2021
  

Administration presented Committee with the 2022-2024 Recommended Corporate Plan.

  • Resolution:

    Mayor Acker called a recess at 5:41 p.m.

    Mayor Acker reconvened the meeting at 6:10 p.m.

  • Resolution:
    Moved byCouncillor Gillett

    THAT Committee go into Closed Session at 6:11 p.m. under the following sections of the Freedom of Information and Protection of Privacy Act:

     

    Item 6.1   2022-2024 Recommended Corporate Plan - Closed Session

     

    Section 16; harmful to business interests of a third party

    Section 25; economic and other interests of a public body

    Section 24; advice from officials.

    Unanimously Carried
  • Resolution:

    Closed Session was held in the Poplar Room and the following persons were also in Closed Session to provide information or administrative support:

    Dean Screpnek, Wendy Boje, Corey Levasseur, David Wolanski, Darlene Christie.

  • Resolution:
    Moved byCouncillor Oldham

    THAT Committee move out of Closed Session at 7:15 p.m.

    Unanimously Carried
  • Resolution:

    Mayor Acker called a recess at 9:30 p.m. stating the meeting will reconvene on Tuesday, November 9, 2021 at 5:00 p.m. to continue with the 2022-2024 Recommended Corporate Plan presentation.

     

6.2
2022-2024 Recommended Corporate Plan - November 9 2021
  

Mark Hussey, Director of Engineering joined the meeting to provide information.

  • Resolution:

    Mayor Acker reconvened the meeting at 5:00 p.m.

  • Resolution:

    Administration continued the 2022-2024 Recommended Corporate Plan presentation to Committee.

  • Resolution:

    Mayor Acker called a recess at 6:00 p.m.

    Mayor Acker reconvened the meeting at 6:33 p.m.

  • Resolution:
    Moved byCouncillor Stevenson

    THAT Committee recommends to Council that Administration be directed to work with the Spruce Grove and District Agriculture Society on the preservation of their archives and come back with a report to Council in the spring of 2022.

    Unanimously Carried
  • Resolution:
    Moved byCouncillor Gillett

    THAT Committee recommends to Council to defer the Social Sustainability Plan renewal business case to spring 2022 and Administration to provide further progress reports at that time.

    Unanimously Carried
  • Resolution:
    Moved byCouncillor Oldham

    THAT Committee recommends to Council to delay the bi-weekly waste collection business case by one year and bring a report back to Council in 2022.

    Unanimously Carried
  • Resolution:
    Moved byCouncillor Stevenson

    THAT Committee recommends to Council that Administration prepare a report on the feasibility of a decibel device for purposes of enforcement of noise and that a report be provided to the Community Road Safety Advisory Committee prior to coming to Council.

    Unanimously Carried
  • Resolution:

    Mayor Acker called a recess at 7:59 p.m.

    Mayor Acker reconvened the meeting at 8:12 p.m.

  • Resolution:
    Moved byCouncillor Gillett

    THAT the deliberations and Committee input provided on the proposed 2022 to 2024 Corporate Plan be brought to Council for consideration with the following recommended amendments:

    • Bi-Weekly Waste Collection
      • To delay the bi-weekly waste collection business case by one year and bring a report back to Council in 2022.
    • City Centre Store Front Improvement Program
      • To move forward with the business case contingent on having any unspent funds rolled into 2023 and to review the program with the City Centre Business Association in 2022
    • Investing in our Processes - Initiation of a Bylaw and Policy Review
      • To include in the bylaw and policy review consideration of impacts on the Indigenous community, ensuring policy language is inclusive and interpretation guides are incorporated where appropriate 
    • Municipal Development Plan Replacement 
      • To move forward with the business case as presented.

     

    Unanimously Carried
  • Resolution:
    Moved byCouncillor Stevenson

    THAT Committee recommends to Council that Administration present to Council the fire services staffing model in first quarter 2022.

    Unanimously Carried
  • Resolution:
    Moved byCouncillor Gillett

    THAT Committee recommends to Council that Administration review the viability of an orchard and report back to Council in first quarter 2022.

    Unanimously Carried
  • Resolution:
    Moved byCouncillor Houston

    THAT Committee recommends to Council that Administration fund two new murals in 2022, in conjunction with the Spruce Grove and District Agriculture Society's 50th Anniversary.

    Unanimously Carried
  • Resolution:
    Moved byCouncillor MacDonald

    THAT Committee recommends to Council that Administration provide a report to Council on the viability of a transit pass program for youth in 2022, including a jurisdictional review. 

    Unanimously Carried
  • Resolution:
    Moved byCouncillor Oldham

    THAT Committee recommends to Council that Administration provide a report to Council on the assessment of costs to review the accessibility of city assets for those with mobility challenges in first quarter 2022.

    Unanimously Carried
  • Resolution:
    Moved byCouncillor Carter

    THAT Committee recommends to Council that Administration provide a report to Council regarding the necessity of year two of the airport opportunity fund in first quarter 2022.

    Unanimously Carried
  • Resolution:

    Mayor Acker called a recess at 9:07 p.m. stating the meeting will reconvene on Wednesday, November 10, 2021 at 5:00 p.m. to continue with the 2022-2024 Recommended Corporate Plan presentation.

6.3
2022-2024 Recommended Corporate Plan - November 10 2021
  

  • Resolution:

    Mayor Acker reconvened the meeting at 5:00 p.m.

  • Resolution:
    Moved byCouncillor Carter

    THAT Committee recommends to Council that Administration bring the City Centre Storefront Improvement Program business case to the Economic Development Advisory Committee for recommendations during the 2022 spring budget adjustments.

    Unanimously Carried
  • Resolution:
    Moved byCouncillor MacDonald

    THAT Committee go into Closed Session at 5:09 p.m. under the following sections of the Freedom of Information and Protection of Privacy Act:

     

    Item 6.1   2022-2024 Recommended Corporate Plan - Closed Session

     

    Section 23; local public body confidences

    Section 25; economic and other interests of a public body.

    Unanimously Carried
  • Resolution:

    Closed Session was held in the Poplar Room and the following persons were also in Closed Session to provide information or administrative support:

    Dean Screpnek, Wendy Boje, Corey Levasseur, David Wolanski, Darlene Christie.

  • Resolution:
    Moved byCouncillor Oldham

    THAT Committee move out of Closed Session at 5:43 p.m.

    Unanimously Carried
  • Resolution:
    Moved byCouncillor Stevenson

    THAT the deliberations, resolutions and Committee input provided on the proposed 2022 to 2024 Corporate Plan be brought to Council for consideration.

    Unanimously Carried

7.
CLOSED SESSION
  

There was no additional Closed Session on the agenda.

8.
BUSINESS ARISING FROM CLOSED SESSION
  

There was no Business Arising From Closed Session on the agenda.

9.
ADJOURNMENT
  

  • Resolution:
    Moved byCouncillor Houston

    THAT the Committee of the Whole Meeting adjourn at 6:10 p.m.

    Unanimously Carried
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