THE CITY OF SPRUCE GROVE

Minutes of the Regular Meeting of Council

-
3rd Floor - Council Chambers
315 Jespersen Ave
Spruce Grove, AB T7X 3E8
Members Present:
  • Mayor Acker
  • Councillor Carter
  • Councillor Gillett
  • Councillor Houston
  • Councillor MacDonald
  • Councillor Stevenson
Members Absent:
  • Councillor Oldham
Also in Attendance:
  • Dean Screpnek, City Manager
  • Corey Levasseur, General Manager of Planning and Infrastructure
  • David Wolanski, General Manager of Community and Protective Services
  • Wendy Boje, General Manager of Corporate Services
  • Carol Bergum, Director of Planning and Development
  • Dave Walker, Director of Economic and Business Development
  • Jennifer Hetherington, Director of Communications
  • Tania Shepherd, Director of Integrated Planning and Strategic Services
  • Emily Strach, Manager Corporate Planning
  • Justin Draper, Intergovernmental Affairs Advisor
  • Pankaj Nalavde, Senior Municipal Planner
  • Lindsay O'Mara, City Clerk
  • Karie Nothof, Recording Secretary

1.
CALL TO ORDER

  

Mayor Acker called the meeting to order at 6 p.m. and acknowledged that City Council meets on the traditional land of Treaty 6 territory.

2.
AGENDA

  
  • Resolution:RCM-037-23
    Moved by:Councillor MacDonald

    THAT the agenda be adopted, as presented. 

    Unanimously Carried

3.
CONSENT AGENDA

  

3.1
Consent Agenda - March 27, 2023

  

The following items were removed from consent agenda:

Item 10.1C-1229-23 - Land Use Bylaw Amendment - Text Amendment - Easton Planned Lot District- First Reading

Item 10.3C-1237-23 - Land Use Bylaw Amendment - Text Amendment - Copperhaven Planned Lot District - First Reading

  • Resolution:RCM-038-23
    Moved by:Councillor Carter

    THAT the recommendations contained in the following reports be approved:

    Item 4.1 Minutes - March 13, 2023 Regular Council Meeting and March 20, 2023 Committee of the Whole Meeting

    Item 10.2 C-1230-23 - Land Use Bylaw Amendment - Tonewood Stage 11 - Redistricting - First Reading

    Item 10.4 C-1240-23 - Land Use Bylaw Amendment - DC.15 Tonewood Row Housing - Redistricting - First Reading

    Item 10.5 C-1241-23 - East Pioneer Area Structure Plan Amendment - Tonewood Row Housing - First Reading

    Item 10.7 C-1248-23 - Business Licence Bylaw Amendment - Mobile Vending - First Reading

    Item 10.8 C-1249-23 - Land Use Bylaw Text Amendment - Mobile Vending - First Reading

    Item 10.9 C-1250-23 - Development Fees and Fines Bylaw Amendment - Mobile Vending - First Reading

    Item 10.10 C-1255-23 - Land Use Bylaw Amendment - Redistricting - Easton Stage 4 - First Reading

    Item 10.11 C-1256-23 - Land Use Bylaw Amendment - Redistricting - Copperhaven Stage 9 - First Reading

    Item 11.3 Youth Advisory Committee - 2023 Work Plan Approval

    Item 11.4 Community Standards Bylaw and Urban Farming Consultation Plan

    Unanimously Carried

4.
MINUTES

  

4.1
Minutes - March 13, 2023 Regular Council Meeting and March 20, 2023 Committee of the Whole Meeting

  

The following motion was approved on the consent agenda:

  • THAT the March 13, 2023 Regular Council meeting and the March 20, 2023 Committee of the Whole meeting minutes be approved as presented.

5.
PUBLIC HEARINGS

  

5.1
C-1244-23 - Land Use Bylaw Text Amendment - Cannabis Sales, 280 Pioneer Road - Public Hearing
Pankaj Nalavde

  

Mayor Acker called the Public Hearing to order at 6:06 p.m. on C-1244-23 - Land Use Bylaw Text Amendment - Cannabis Sales, 280 Pioneer Road.

Pankaj Nalavde, Senior Municipal Planner, presented on C-1244-23 - Land Use Bylaw Text Amendment - Cannabis Sales, 280 Pioneer Road.

Navjyot Dhillon, the Proponent, attended to speak to this item.

The City Clerk read a written submission on behalf of Melissa Boyd. 

There were no additional written or verbal submissions received. 

Mayor Acker declared the Public Hearing closed at 6:34 p.m.

6.
PUBLIC INPUT SESSION

  

Jake Ludvig of Spruce Grove was present to make a statement regarding speed limit in school zones.

Mayor Acker provided that a follow up would be provided on next steps. 

The City Clerk read an email on behalf of Bernadette Quinn McGill regarding parking at St. Joseph's School.  

Mayor Acker thanked Bernadette Quinn McGill for sending in the statement and that Administration has taken note.

The City Clerk read an email on behalf of Sylvie Marie regarding unsheltered concerns with the changing in temperatures.

David Wolanski shared that City staff will continue to work with individuals to get the best access to supports available. 

7.
COUNCIL PRESENTATIONS

  

There were no Council Presentations on the agenda.

8.
DELEGATIONS

  

8.1
Council Delegation - Edmonton Global
Dave Walker

  

Bernie Kollman, Gail Stepanik-Keber, and Chris McLeod provided an update from Edmonton Global on its activities from 2022.

Council thanked Bernie Kollman, Gail Stepnik-Keber, and Chris McLeod for the presentation.

9.
ADMINISTRATIVE UPDATES

  

9.1
Unsheltered Update

  

David Wolanski, General Manager of Community and Protective Services, provided an unsheltered update. 

Council thanked David Wolanski for the update. 

  • Mayor Acker called a recess at 7:31 p.m. 

    Mayor Acker reconvened the meeting at 7:42 p.m.

10.
BYLAWS

  

10.1
C-1229-22 - Land Use Bylaw Amendment - Text Amendment - Easton Planned Lot District - First Reading
Pankaj Nalavde

  

Carol Bergum, Director of Planning and Development, and Pankaj Nalavde, Senior Municipal Planner, answered questions of Council.

  • Resolution:RCM-039-23
    Moved by:Councillor Stevenson

    THAT first reading for C-1229-22 - Land Use Bylaw Amendment - Text Amendment Easton Planned Lot District be deferred until after a report from Administration is brought forward to a future Council meeting that provides the impacts on post-development issues such as drainage, garbage collection, parking congestion, and any other items Administration deems relevant.

    In Favour (4)Mayor Acker, Councillor Stevenson, Councillor Carter, and Councillor Gillett
    Opposed (2)Councillor Houston, and Councillor MacDonald
    Carried (4 to 2)

10.2
C-1230-22 - Land Use Bylaw Amendment - Tonewood Stage 11 - Redistricting - First Reading
David Towle

  

The following motion was approved on the consent agenda:

  • THAT first reading be given to C-1230-22 - Land Use Bylaw Amendment - Tonewood Stage 11.

10.3
C-1237-22 - Land Use Bylaw Amendment - Text Amendment - Copperhaven Planned Lot District - First Reading
Pankaj Nalavde

  

Carol Bergum, Director of Planning and Development, and Pankaj Nalavde, Senior Municipal Planner, answered questions of Council.

  • Resolution:RCM-040-23
    Moved by:Councillor Stevenson

    THAT first reading for C-1237-22 - Land Use Bylaw Amendment - Text Amendment - Copperhaven Planned Lot District be deferred until after a report from Administration is brought forward to a future Council meeting that provides the impacts on post-development issues such as drainage, garbage collection, parking congestion, and any other items Administration deems relevant.

    In Favour (5)Councillor Houston, Mayor Acker, Councillor Stevenson, Councillor Carter, and Councillor Gillett
    Opposed (1)Councillor MacDonald
    Carried (5 to 1)

10.4
C-1240-23 - Land Use Bylaw Amendment - DC.15 Tonewood Row Housing - Redistricting - First Reading
David Towle

  

The following motion was approved on the consent agenda:

  • THAT first reading be given to C-1240-23 Land Use Bylaw Amendment - DC.15 Tonewood Row Housing.

10.5
C-1241-23 - East Pioneer Area Structure Plan Amendment - Tonewood Row Housing - First Reading
David Towle

  

The following motion was approved on the consent agenda:

  • THAT first reading be given to Bylaw C-1241-23 East Pioneer Area Structure Plan Amendment - Tonewood Row Housing.

10.6
C-1244-23 - Land Use Bylaw Text Amendment - Cannabis Sales, 280 Pioneer Road - Second and Third Reading
Pankaj Nalavde

  

Pankaj Nalavde, Senior Municipal Planner, presented on C-1244-23 - Land Use Bylaw Text Amendment - Cannabis Sales, 280 Pioneer Road. 

Council thanked Pankaj Nalavde for the presentation.

  • Resolution:RCM-041-23
    Moved by:Councillor MacDonald

    THAT second reading be given to C-1244-23 - Land Use Bylaw Amendment - Cannabis Sales, 280 Pioneer Road.

    Unanimously Carried
  • Resolution:RCM-042-23
    Moved by:Councillor Houston

    THAT third reading be given to C-1244-23 - Land Use Bylaw Amendment - Cannabis Sales, 280 Pioneer Road.

    Unanimously Carried

10.7
C-1248-23 - Business Licence Bylaw Amendment - Mobile Vending - First Reading
David Towle

  

The following motion was approved on the consent agenda:

  • THAT first reading be given to C-1248-23 Business Licence Bylaw Amendment - Mobile Vending.

10.8
C-1249-23 - Land Use Bylaw Text Amendment - Mobile Vending - First Reading
David Towle

  

The following motion was approved on the consent agenda:

  • THAT first reading be given to C-1249-23 Land Use Bylaw Text Amendment - Mobile Vending.

10.9
C-1250-23 - Development Fees and Fines Bylaw Amendment - Mobile Vending - First Reading
David Towle

  

The following motion was approved on the consent agenda:

  • THAT first reading be given to C-1250-23 Business Licence Bylaw Amendment - Mobile Vending.

10.10
C-1252-23 - Council Procedure Amendment - Committee Naming and Mandate - Third Reading
Lindsay O'Mara

  

Lindsay O’Mara, City Clerk, presented on C-1252-23 - Council Procedure Amendment - Committee Naming and Mandate.

Council thanked Lindsay O’Mara for the presentation.

  • Resolution:RCM-043-23
    Moved by:Councillor Gillett

    THAT third reading be given to C-1252-23 - Council Procedure Bylaw Amendment - Committee Naming and Mandate, as amended.

    Unanimously Carried

10.11
C-1255-23 - Land Use Bylaw Amendment - Redistricting - Easton Stage 4 - First Reading
Pankaj Nalavde

  

The following motion was approved on the consent agenda:

  • THAT first reading be given to C-1255-23 - Land Use Bylaw Amendment - Easton Stage 4.

10.12
C-1256-23 - Land Use Bylaw Amendment - Redistricting - Copperhaven Stage 9 - First Reading
Pankaj Nalavde

  

The following motion was approved on the consent agenda:

  • THAT first reading be given to C-1256-23 - Land Use Bylaw Amendment - Copperhaven Stage 9.

11.
BUSINESS ITEMS

  

11.1
2022-2025 City of Spruce Grove Strategic Plan - Proposed Amendments
Wendy Boje, Emily Strach

  

Emily Strach, Manager Corporate Planning, presented on proposed amendments to the 2022-2025 City of Spruce Grove Strategic Plan.

Council thanked Emily Strach for the presentation.

  • Resolution:RCM-044-23
    Moved by:Councillor Gillett

    THAT the proposed amendments to the 2022-2025 City of Spruce Grove Strategic Plan be approved as presented.

    Unanimously Carried

11.2
Alberta Community Partnership Grant - Mid-sized Cities Initiative
Justin Draper

  

Justin Draper, Intergovernmental Affairs Advisor, presented on the Alberta Community Partnership Grant - Mid-sized Cities Initiative. 

Council thanked Justin Draper for the presentation.

  • Resolution:RCM-045-23
    Moved by:Councillor MacDonald

    THAT the application by the Mid-Size Cities Mayor’s Caucus to access Alberta Community Partnership grant dollars for the “Unlocking the Full Potential of Alberta’s Mid-sized Cities” initiative be endorsed.

    Unanimously Carried

11.3
Youth Advisory Committee - 2023 Work Plan Approval
Justin Draper

  

The following motion was approved on the consent agenda:

  • THAT the 2023 Youth Advisory Committee Work Plan be approved as presented.

11.4
Community Standards Bylaw and Urban Farming Consultation Plan
Corey Levasseur, Wendy Boje

  

The following motions were approved on the consent agenda:

  • THAT Administration be directed to proceed with the consultation plan as recommended by Committee of the Whole on March 20, 2023.

  • THAT Administration be directed to proceed with allocating a maximum of $10,000 from the City Manager’s contingency budget to cover the cost of the consultation process, as recommended by Committee of the Whole on March 20, 2023.

12.
COUNCILLOR REPORTS

  

12.1
Edmonton Metropolitan Transit Services Commission

  

Councillor Houston provided an update on the dissolution of the Edmonton Metropolitan Transit Services Commission. 

13.
INFORMATION ITEMS

  

13.1
Various Boards and Committee Meeting Minutes and Reports - March 27, 2023

  

The minutes from the Tri Municipal Leisure Facility Corporation Board and the Sturgeon River Watershed Alliance Steering Committee were provided to Council for review.

14.
NOTICES OF MOTION

  

Councillor Carter provided notice of the following motion:

THAT Council direct Administration to work with the family of fallen Edmonton Police Officer, Constable Brett Ryan, who was a City of Spruce Grove resident, on a proposal to honour Brett in memorial through a potential naming of a community asset.

15.
CLOSED SESSION

  
  • Resolution:RCM-046-23
    Moved by:Councillor Stevenson

    THAT Council go into Closed Session at 9:02 p.m. under the following section of the Freedom of Information and Protection of Privacy Act: 

    Item 15.1  Board Appointments - 2023 Assessment Review Board

    Section 17; Disclosure harmful to personal privacy

    Unanimously Carried

15.1
Board Appointment - 2023 Assessment Review Boards
Anthony Lemphers

 

The following persons were also in Closed Session to provide information or administrative support for item 15.1 - Board Appointments - 2023 Assessment Review Boards:

Dean Screpnek and Wendy Boje

15.2
Return to Open Session - March 27, 2023

 
  • Resolution:RCM-047-23
    Moved by:Councillor Stevenson

    THAT Council return to Open Session at 9:13 p.m.

    Unanimously Carried

16.
BUSINESS ARISING FROM CLOSED SESSION

  

16.1
Board Appointment - 2023 Assessment Review Boards

  
  • Resolution:RCM-048-23
    Moved by:Councillor Gillett

    THAT Darlene Chartrand, Tina Groszko, Stewart Hennig, Richard Knowles, and Raymond Ralph be appointed as members of the Assessment Review Boards for a two-year term ending February 28, 2025.

    Unanimously Carried
  • Resolution:RCM-049-23
    Moved by:Councillor Stevenson

    THAT Raymond Ralph be appointed as Chair to the Assessment Review Boards for a two-year term ending February 28, 2025.

    Unanimously Carried

17.
ADJOURNMENT

  
  • Resolution:RCM-050-23
    Moved by:Councillor MacDonald

    THAT the Regular Meeting adjourn at 9:18 p.m.

    Unanimously Carried
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