THE CITY OF SPRUCE GROVE

Minutes of the Committee of the Whole

Monday, March 20, 2023 at 6:00 P.m. - 10:00 P.m.

3rd Floor - Council Chambers

315 Jespersen Ave

Spruce Grove, AB T7X 3E8

Members Present:

• Mayor Acker
• Councillor Carter
• Councillor Gillett
• Councillor Houston (attended virtually)
• Councillor MacDonald
• Councillor Oldham
• Councillor Stevenson

Also in Attendance:

• Dean Screpnek, City Manager
• Corey Levasseur, General Manager of Planning and Infrastructure
• David Wolanski, General Manager of Community and Protective Services
• Wendy Boje, General Manager of Corporate Services
• Deborah Comfort, Director of Recreation and Culture
• Mark Hussey, Director of Engineering
• Scott Rodda, Director of Community Social Development
• Amanda Doucette, Supervisor of Communications
• Amanda Johnson, Community Development & Support Facilitator - Arts, Culture and Heritage
• Carissa Chan, Policy and Project Lead - Community Standards Bylaw
• Carol Dunnigan, Community Development and Support Supervisor
• Justin Draper, Intergovernmental Affairs Advisor
• Rae-Lynne Spila, Municipal Engineer
• Lindsay O'Mara, City Clerk
• Karie Nothof, Recording Secretary

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1.

CALL TO ORDER

Mayor Acker called the meeting to order at 6 p.m. and acknowledged that Committee meets on the traditional land of Treaty 6 territory.

Mayor Acker provided a statement regarding the fallen Edmonton Police Services Officers. 

Councillor Stevenson proclaimed March 21, 2023 as International Day for Elimination of Racial Discrimination. 

2.

AGENDA

The following addition was made to the agenda:

7.1 - Dean Screpnek - Community Hub Costs

• Resolution: COW-009-23
  Moved by: Councillor MacDonald

  THAT the agenda be adopted, as amended.

  Unanimously Carried

3.

PRESENTATIONS

3.1

Outstanding Achievement Presentation - Justin Lawrence

David Wolanski

Committee recognized the outstanding achievement of Justin Lawrence at a national level at the Canadian Football League 109^th Grey Cup Championship that was held in Regina, Saskatchewan on November 20, 2022.

• Mayor Acker called a recess at 6:08 p.m.

  Mayor Acker reconvened the meeting at 6:19 p.m.

4.

DELEGATIONS

4.1

Council Delegation - Youth Advisory Committee - 2023 Work Plan

Justin Draper

Justin Draper, Intergovernmental Affairs Advisor, introduced the members of the Youth Advisory Committee.

Dylan Yee and Havana Sinclair provided a presentation on the Youth Advisory Committee 2023 Work Plan.

Committee thanked the Youth Advisory Committee members for the presentation. 

• Resolution: COW-010-23
  Moved by: Councillor Carter

  THAT Committee recommend to Council approval of the 2023 Youth Advisory Committee Work Plan.

  Unanimously Carried

4.2

Public Delegation - Parkland Food Bank

Scott Rodda

Scott Rodda, Director of Community Social Development, introduced Sheri Ratsoy, Executive Director, Parkland Food Bank.

Sheri Ratsoy and Vice Chair Noreen Lang-Bryant provided a presentation on the Parkland Food Bank land and building proposal.

Committee thanked Sheri Ratsoy for the presentation. 

• Resolution: COW-011-23
  Moved by: Councillor Gillett

  THAT Committee direct Administration to bring a report and possible recommendations back to Council regarding the Parkland Food Bank’s land and building proposal.

  Unanimously Carried

5.

BYLAWS

5.1

C-1238-23 - Community Standards Appeal Committee Bylaw

Lindsay O'Mara

Lindsay O'Mara, City Clerk, presented on the Community Standards Appeal Committee Bylaw.

Committee thanked Lindsay O'Mara for the presentation. 

6.

BUSINESS ITEMS

6.1

Spruce Up Spruce Grove

Deborah Comfort

Deb Comfort, Director of Recreation and Culture and Amanda Johnson, Community Development and Support Facilitator - Arts, Culture, and Heritage, presented on Spruce Up Spruce Grove. 

Committee thanked Deb Comfort and Amanda Johnson for the presentation. 

• Mayor Acker called a recess at 8:04 p.m.

  Mayor Acker reconvened the meeting at 8:12 p.m.

6.2

Trail and Sidewalk Connection Program

Mark Hussey

Mark Hussey, Director of Engineering and Rae-Lynne Spila, Municipal Engineer, presented on the Trail and Sidewalk Connection Program. 

Committee thanked Mark Hussey and Rae-Lynne Spila for the presentation. 

6.3

Community Standards Bylaw and Urban Farming Consultation Plan

Wendy Boje, Corey Levasseur

Carissa Chan, Policy and Project Lead, presented on the Community Standards and Urban Farming Consultation Plan. 

Committee thanked Carissa Chan for the presentation. 

• Resolution: COW-012-23
  Moved by: Councillor MacDonald

  THAT the Committee recommend to Council the approval of the Community Standards Bylaw and Urban Farming Consultation Plan.

  Unanimously Carried
• Resolution: COW-013-23
  Moved by: Councillor Oldham

  THAT the Committee recommend to Council that a maximum of $10,000 be allocated from the City Manager’s contingency budget to cover the cost of the consultation process.

  Unanimously Carried

6.4

Community Hub Update - March 20, 2023

Scott Rodda

Scott Rodda, Director of Community Social Development, presented on the Community Hub Update. 

Committee thanked Scott Rodda for the presentation. 

• Resolution: COW-014-23
  Moved by: Councillor Gillett

  THAT Committee direct Administration to investigate alternative locations for a combined temporary Community Hub and Late Night Café (Winter Emergency Shelter) and report back to Council with options and costs for both capital and operating considerations.

  Unanimously Carried
• Resolution: COW-015-23
  Moved by: Councillor MacDonald

  THAT Committee direct Administration to further analyze and report back to Council on a more permanent supportive housing facility, including options on location, models, partners and cost implications.

  Unanimously Carried

7.

CLOSED SESSION

• Resolution: COW-016-23
  Moved by: Councillor Oldham

  THAT Committee go into Closed Session at 9:43 p.m. under the following section(s) of the Freedom of Information and Protection of Privacy Act:

  Item 7.1 - Community Hub Costs

  FOIP Section 25; Disclosure harmful to economic interests and other interests of a public body

  Unanimously Carried

7.1

Community Hub Costs

The following persons were also in Closed Session to provide information or administrative support for item 7.1 - Community Hub Costs:

Dean Screpnek, Corey Levasseur, David Wolanski, and Wendy Boje

7.2

Return to Open Session - March 20, 2023

• Resolution: COW-017-23
  Moved by: Councillor Carter

  THAT Committee move out of Closed Session at 10:09 p.m. 

  Unanimously Carried

8.

BUSINESS ARISING FROM CLOSED SESSION

There was no Business Arising from Closed Session.

9.

ADJOURNMENT

• Resolution: COW-018-23
  Moved by: Councillor Gillett

  THAT Committee of the Whole Meeting adjourn at 10:12 p.m.

  Unanimously Carried