THE CITY OF SPRUCE GROVE

Minutes of the Regular Meeting of Council

Monday, September 12, 2022 at 6:00 P.m. - 9:00 P.m.

3rd Floor - Council Chambers

315 Jespersen Ave

Spruce Grove, AB T7X 3E8

Members Present:

• Mayor Acker
• Councillor Gillett (attended virtually)
• Councillor Houston (attended virtually)
• Councillor MacDonald
• Councillor Oldham
• Councillor Stevenson

Members Absent:

• Councillor Carter (Parental Leave)

Also in Attendance:

• Dean Screpnek, City Manager
• Corey Levasseur, General Manager of Planning and Infrastructure
• Deborah Comfort, Acting General Manager of Community and Protective Services
• Wendy Boje, General Manager of Corporate Services
• Anthony Lemphers, Chief Financial Officer
• Dave Walker, Director of Economic and Business Development
• Amanda Doucette, Supervisor of Communications
• Emily Strach, Manager Corporate Planning
• David Towle, Senior Municipal Planner
• Lindsay O'Mara, City Clerk
• Jacci Hager, Recording Secretary

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1.

CALL TO ORDER

Mayor Acker called the meeting to order at 6 p.m. and acknowledged that City Council meets on the traditional land of Treaty 6 territory.

Mayor Acker proclaimed September 13 - 19, 2022 as Terry Fox Week in the City of Spruce Grove.

2.

AGENDA

• Resolution: RCM-191-22
  Moved by: Councillor Oldham

  THAT the agenda be adopted, as amended.

  The following addition was made to the agenda:

  City Manager     Closed Session - Regional Transit Update - Item 15.1.

  Unanimously Carried

3.

CONSENT AGENDA

3.1

Consent Agenda - September 12, 2022

• Resolution: RCM-192-22
  Moved by: Councillor Stevenson

  THAT the recommendations contained in the following reports be approved:

  Item 4.1 Minutes - August 22, 2022 Regular Council Meeting

  Item 10.2 C-1218-22 - Non-Profit Community Organization Exemption Bylaw Amendment - First Reading

  Item 10.3 C-1219-22 - Land Use Bylaw Amendment - Redistricting - 15 Westwind Drive - First Reading

  Unanimously Carried

4.

MINUTES

4.1

Minutes - August 22, 2022 Regular Council Meeting

The following motion was approved on the consent agenda:

• THAT the August 22, 2022 Regular Council Meeting minutes be approved as presented.

5.

PUBLIC HEARINGS

5.1

C-1216-22 - Land Use Bylaw Amendment - Redistricting and Text Amendment - Fenwyck Mixed Use - Public Hearing

David Towle

Mayor Acker called the Public Hearing to order at 6:05 p.m. on Bylaw C-1216-22 - Land Use Bylaw Amendment - Redistricting and Text Amendment - Fenwyck Mixed Use.

There were no written or verbal submissions received.

Mayor Acker declared the Public Hearing closed at 6:12 p.m.

6.

PUBLIC QUESTION AND ANSWER PERIOD

Ralph Shaner, of Spruce Grove, attended Council to ask if Council would be open to considering making amendments to the current fire pit regulations.

Mayor Acker provided that Administration has been directed to review the community standard bylaws, that could include such issues as fire smoke and nuisances. Administration provided that there is proposed to be public engagement as part of the process.

Mayor Acker thanked Ralph Shaner for the questions.

7.

COUNCIL PRESENTATIONS

There were no Council Presentations on the agenda.

8.

DELEGATIONS

8.1

Public Delegations - Public Budget Submissions

Wendy Boje

Victor Moroz, City Centre Business Association; Barb Scully, Tri Community Adult Learning Association; Douglas Taylor, Men's Sheds for Health; David Ibsen, Family and Community Twining Society; and Dianne Meili, Skydancer Indigenous Cultural Society; presented their public budget submissions to Council. 

Council thanked everyone for their presentations.

• Mayor Acker called a recess at 7:46 p.m.

  Mayor Acker reconvened the meeting at 7:53 p.m.

  Councillor Gillett left the meeting at 7:53 p.m.

8.2

Council Delegation - Spruce Grove Public Library Board - 2023 Budget Presentation

Deborah Comfort

Wing Witharana, Board Trustee, and Leanne Myggland-Carter, Library Director of the Spruce Grove Public Library, presented the Spruce Grove Public Library's activities and 2023 budget to Council. 

Council thanked Wing Witharana and Leanne Myggland-Carter for the presentation.

8.3

Council Delegation - Economic Development Advisory Committee - Signage for Major Development Projects

Councillor Houston

Stuart Houston, Chair of the Economic Development Advisory Committee, presented the Committee's recommendation to amend the Land Use Bylaw to allow freestanding billboard-scale signage for major development projects in Spruce Grove to Council. 

Council thanked Stuart Houston for the presentation.

• Resolution: RCM-193-22
  Moved by: Councillor Houston

  THAT a review be undertaken by Administration of the signage allowed for high visibility major developments under the Land Use Bylaw with a view to permitting freestanding billboard-scale signage at major development sites and that Administration report back to Council with recommendations by October 24, 2022.

  Unanimously Carried

9.

ADMINISTRATIVE UPDATES

There were no Administrative Updates on the agenda.

10.

BYLAWS

10.1

C-1216-22 - Land Use Bylaw Amendment - Redistricting and Text Amendment - Fenwyck Mixed Use - Second and Third Reading

David Towle

• Resolution: RCM-194-22
  Moved by: Councillor Stevenson

  THAT second reading be given to Bylaw C-1216-22 - Land Use Bylaw Amendment - Redistricting and Text Amendment - Fenwyck Mixed Use.

  Unanimously Carried
• Resolution: RCM-195-22
  Moved by: Councillor MacDonald

  THAT third reading be given to Bylaw C-1216-22 - Land Use Bylaw Amendment - Redistricting and Text Amendment - Fenwyck Mixed Use.

  Unanimously Carried

10.2

C-1218-22 - Non-Profit Community Organization Exemption Bylaw Amendment - First, Second, and Third Reading

Anthony Lemphers

The following motion was approved on the consent agenda:

• THAT first reading be given to Bylaw C-1218-22 - Non-Profit Community Organization Exemption Bylaw Amendment.
• Resolution: RCM-196-22
  Moved by: Councillor Oldham

  THAT second reading be given to Bylaw C-1218-22 - Non-Profit Community Organization Exemption Bylaw Amendment.

  Unanimously Carried
• Resolution: RCM-197-22
  Moved by: Councillor MacDonald

  THAT unanimous consent be given for consideration of third reading to Bylaw C-1218-22 - Non-Profit Community Organization Exemption Bylaw Amendment.

  Unanimously Carried
• Resolution: RCM-198-22
  Moved by: Councillor Stevenson

  THAT third reading be given to Bylaw C-1218-22 - Non-Profit Community Organization Exemption Bylaw Amendment.

  Unanimously Carried

10.3

C-1219-22 - Land Use Bylaw Amendment - Redistricting - 15 Westwind Drive - First Reading

Pankaj Nalavde

The following motion was approved on the consent agenda:

• THAT first reading be given to Bylaw C-1219-22 - Land Use Bylaw Amendment - Redistricting - 15 Westwind Drive.

11.

BUSINESS ITEMS

11.1

CP-1039-22 - Proclamation Policy

Lindsay O'Mara

• Resolution: RCM-199-22
  Moved by: Councillor Stevenson

  THAT CP-1039-22 - Proclamation Policy be approved.
• Amendment:
  Resolution: RCM-200-22
  Moved by: Councillor Stevenson

  THAT CP-1039-22 - Proclamation Policy be amended to add the following Standing Proclamation to section 4.1:

  International Day of Persons with Disabilities - December 3.

  Unanimously Carried
• Resolution: RCM-199-22 As amended
  Moved by: Councillor Stevenson

  THAT CP-1036-22 - Proclamation Policy be approved, as amended.

  Unanimously Carried

12.

COUNCILLOR REPORTS

There were no Councillor Reports on the agenda.

13.

INFORMATION ITEMS

There were no Information Items on the agenda.

14.

NOTICES OF MOTION

There were Notices of Motions provided.

15.

CLOSED SESSION

• Resolution: RCM-201-22
  Moved by: Councillor MacDonald

  THAT Council go into Closed Session at 9:01 p.m. under the following sections of the Freedom of Information and Protection of Privacy Act: 

  Item 15.1  Regional Transit Update

  Section 21; disclosure harmful to intergovernmental relations

  Section 25; disclosure harmful to economic and other interests of a public body

  Unanimously Carried

15.1

Regional Transit Update

The following persons were also in Closed Session to provide information or administrative support for item 15.1 Regional Transit Update:

Dean Screpnek, Corey Levasseur, Wendy Boje, Anthony Lemphers, and Bill Sabey.

15.2

Return to Open Session - September 12, 2022

• Resolution: RCM-202-22
  Moved by: Councillor Oldham

  THAT Council return to Open Session at 10 p.m.

  Unanimously Carried

16.

BUSINESS ARISING FROM CLOSED SESSION

There was no Business Arising from Closed Session.

17.

ADJOURNMENT

• Resolution: RCM-203-22
  Moved by: Councillor MacDonald

  THAT the Regular Meeting adjourn at 10:01 p.m.

  Unanimously Carried