THE CITY OF SPRUCE GROVE

Minutes of the Regular Meeting of Council

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3rd Floor - Council Chambers
315 Jespersen Ave
Spruce Grove, AB T7X 3E8
Members Present:
  • Mayor Acker
  • Councillor Carter
  • Councillor Gillett
  • Councillor Houston (attended virtually)
  • Councillor MacDonald
  • Councillor Oldham
  • Councillor Stevenson
Also in Attendance:
  • Dean Screpnek, City Manager
  • Corey Levasseur, General Manager of Planning and Infrastructure
  • David Wolanski, General Manager of Community and Protective Services
  • Deborah Comfort, Director of Recreation and Culture Services
  • Amanda Doucette, Acting Director of Communications
  • Anthony Lemphers, Chief Financial Officer
  • Pankaj Nalavde, Senior Municipal Planner
  • David Towle, Senior Municipal Planner
  • Lindsay O'Mara, Acting City Clerk
  • Jasmin Mirza, Legislative Advisor
  • Jennifer Maskoske, Recording Secretary

1.
CALL TO ORDER
  

Mayor Acker called the meeting to order at 6:00 p.m. and acknowledged that City Council meets on the traditional land of Treaty 6 territory.

Mayor Acker proclaimed April 7, 2022, as Green Shirt Day in the City of Spruce Grove raising awareness of the need for registered organ and tissue donors.

2.
AGENDA
  

  • Resolution:RCM054-22
    Moved by:Councillor Oldham

    THAT the agenda be adopted.

    Unanimously Carried

3.
CONSENT AGENDA
  

3.1
Consent Agenda - March 28, 2022
  

  • Resolution:RCM055-22
    Moved by:Councillor Gillett

    THAT the recommendations contained in the following reports be approved:

    Item 4.1     Minutes – March 14, 2022 Regular Council Meeting and March 21, 2022 Committee of the Whole Meeting

    Item 10.6   Bylaws – C-1192-22 – 2022 Business Improvement Area Tax Bylaw – First Reading

    Item 10.7   Bylaws – C-1193-22 – 2022 Business Improvement Area Tax Rate Bylaw – First Reading

    Item 10.8   Bylaws – C-1194-22 – Land Use Bylaw Amendment – McLaughlin Stage 4A – Redistricting – First Reading

    Item 10.9   Bylaws – C-1195-22 – Land Use Bylaw Text Amendment – Alcohol Sales, Major, Plan 142 2641, Block 1, Lot 1 – First Reading

    Unanimously Carried

4.
MINUTES
  

4.1
Minutes - March 14, 2022 Regular Council Meeting and March 21, 2022 Committee of the Whole Meeting
  

The following motion was approved on the consent agenda:

  • THAT the March 14, 2022 Regular Council Meeting minutes and the March 21, 2022 Committee of the Whole Meeting minutes be approved as presented.

5.
PUBLIC HEARINGS
  

5.1
C-1183-21 - Land Use Bylaw Amendment - Jesperdale Stage 12 - Redistricting - Public Hearing
  
Pankaj Nalavde

Mayor Acker called the Public Hearing to order at 6:06 p.m. on Bylaw C-1183-21 - Land Use Bylaw Amendment - Jesperdale Stage 12 - Redistricting.

PJ Pescod, Melcor, attended to speak in favor of this bylaw.

There was one written submission received, which the City Clerk read out.

Mayor Acker declared the Public Hearing closed at 6:13 p.m.

5.2
C-1184-21 - Land Use Bylaw Amendment - Harvest Ridge Stage 20 - Redistricting - Public Hearing
  
Pankaj Nalavde

Mayor Acker called the Public Hearing to order at 6:13 p.m. on Bylaw C-1184-21 - Land Use Bylaw Amendment - Harvest Ridge Stage 20 - Redistricting.

Jeanne Calder, Select Engineering, attended virtually to speak in favor of this bylaw and Phil Moore, Lamont Land, attended to speak in favor of this bylaw.

There were no additional written or verbal submissions received.

Mayor Acker declared the Public Hearing closed at 6:19 p.m.

5.3
C-1186-22 - Land Use Bylaw Amendment - Westwind Stage 2 - Redistricting - Public Hearing
  
Pankaj Nalavde

Mayor Acker called the Public Hearing to order at 6:19 p.m. on Bylaw C-1186-22 - Land Use Bylaw Amendment - Westwind Stage 2 - Redistricting.

Jenna Hutton, IBI Group, and Nick Young, Cantiro, attended to speak in favor of this bylaw.

There were no additional written or verbal submissions received.

Mayor Acker declared the Public Hearing closed at 6:26 p.m.

5.4
C-1188-22 - Land Use Bylaw Amendment - McLaughlin Stage 7 - Redistricting - Public Hearing
  
David Towle

Mayor Acker called the Public Hearing to order at 6:26 p.m. on Bylaw C-1188-22 - Land Use Bylaw Amendment - McLaughlin Stage 7- Redistricting.

PJ Pescod, Melcor, attended to speak in favor of this bylaw.

There were no additional written or verbal submissions received.

Mayor Acker declared the Public Hearing closed at 6:31 p.m.

5.5
C-1189-22 - Land Use Bylaw Amendment - Copperhaven Stage 6 - Redistricting - Public Hearing
  
Pankaj Nalavde

Mayor Acker called the Public Hearing to order at 6:31 p.m. on Bylaw C-1189-22 - Land Use Bylaw Amendment - Copperhaven Stage 6- Redistricting.

PJ Pescod, Melcor, attended to speak in favor of this bylaw.

There were no additional written or verbal submissions received.

Mayor Acker declared the Public Hearing closed at 6:38 p.m.

6.
PUBLIC QUESTION AND ANSWER PERIOD
  

The City Clerk read an email on behalf of Mona O'Neill of Spruce Grove regarding rental of public spaces for meetings.

Administration offered the City retains a list of available spaces and will contact Ms. O'Neill to further discuss the matter.

7.
COUNCIL PRESENTATIONS
  

There were no Council Presentations on the agenda.

8.
DELEGATIONS
  

There were no Delegations on the agenda.

9.
ADMINISTRATIVE UPDATES
  

There were no Administrative Updates on the agenda.

10.
BYLAWS
  

10.1
C-1183-21 - Land Use Bylaw Amendment - Jesperdale Stage 12 - Redistricting - Second Reading
  
Pankaj Nalavde

  • Resolution:RCM056-22
    Moved by:Councillor Carter

    THAT second reading be given to Bylaw C-1183-21 – Land Use Bylaw Amendment – Jesperdale Stage 12.

    Unanimously Carried

10.2
C-1184-21 - Land Use Bylaw Amendment - Harvest Ridge Stage 20 - Redistricting - Second Reading
  
Pankaj Nalavde

  • Resolution:RCM057-22
    Moved by:Councillor Stevenson

    THAT second reading be given to Bylaw C-1184-21 – Land Use Bylaw Amendment – Harvest Ridge Stage 20.

    Unanimously Carried

10.3
C-1186-22 - Land Use Bylaw Amendment - Westwind Stage 2 - Redistricting - Second And Third Reading
  
Pankaj Nalavde

  • Resolution:RCM058-22
    Moved by:Councillor Houston

    THAT second reading be given to Bylaw C-1186-22 – Land Use Bylaw Amendment – Westwind Stage 2 as amended.

    Unanimously Carried
  • Resolution:RCM059-22
    Moved by:Councillor MacDonald

    THAT third reading be given to Bylaw C-1186-22 – Land Use Bylaw Amendment – Westwind Stage 2.

    Unanimously Carried

10.4
C-1188-22 - Land Use Bylaw Amendment - McLaughlin Stage 7 - Redistricting - Second Reading
  
David Towle

  • Resolution:RCM060-22
    Moved by:Councillor Oldham

    THAT second reading be given to Bylaw C-1188-22 - Land Use Bylaw Amendment - McLaughlin Stage 7.

    Unanimously Carried

10.5
C-1189-22 - Land Use Bylaw Amendment - Copperhaven Stage 6 - Redistricting - Second Reading
  
Pankaj Nalavde

  • Resolution:RCM061-22
    Moved by:Councillor Gillett

    THAT second reading be given to Bylaw C-1189-22 – Land Use Bylaw Amendment – Copperhaven Stage 6.

    Unanimously Carried

10.6
C-1192-22 - 2022 Business Improvement Area Tax Bylaw - First and Second Reading
  
Anthony Lemphers

The following motion was approved on the consent agenda:

  • THAT first reading be given to Bylaw C-1192-22 – 2022 Business Improvement Area Tax Bylaw.

  • Resolution:RCM062-22
    Moved by:Councillor Carter

    THAT second reading be given to Bylaw C-1192-22 – 2022 Business Improvement Area Tax Bylaw.

    Unanimously Carried

10.7
C-1193-22 - 2022 Business Improvement Area Tax Rate Bylaw - First and Second Reading
  
Anthony Lemphers

The following motion was approved on the consent agenda:

  • THAT first reading to be given to Bylaw C-1193-22 – 2022 Business Improvement Area Tax Rate Bylaw.

  • Resolution:RCM063-22
    Moved by:Councillor MacDonald

    THAT second reading to be given to Bylaw C-1193-22 – 2022 Business Improvement Area Tax Rate Bylaw.

    Unanimously Carried

10.8
C-1194-22 - Land Use Bylaw Amendment - McLaughlin Stage 4A - Redistricting - First Reading
  
David Towle

The following motion was approved on the consent agenda:

  • THAT first reading be given to Bylaw C-1194-22 - Land Use Bylaw Amendment - McLaughlin Stage 4A.

10.9
C-1195-22 - Land Use Bylaw Text Amendment - Alcohol Sales, Major, Plan 142 2641, Block 1, Lot 1 - First Reading
  
David Towle

The following motion was approved on the consent agenda:

  • THAT first reading be given to Bylaw C-1195-22 - Land Use Bylaw Text Amendment - Alcohol Sales, Major, Plan 142 2641, Block 1, Lot 1.

11.
BUSINESS ITEMS
  

11.1
Spruce Grove and District Agricultural Society Preservation of Archives
  
Deborah Comfort

Deb Comfort, Director of Recreation and Cultural Services, presented an update on the opportunities to protect and preserve the archival documents currently housed in an industrial trailer.

Council thanked Ms. Comfort for the presentation.

11.2
Pickleball Courts
  
David Wolanski

  • Resolution:RCM064-22
    Moved by:Councillor Gillett

    THAT the procurement of a consultant, to a maximum of $70,000 from unrestricted surplus, to complete the development of an overall site concept and functional plan at the Henry Singer site, that includes preliminary cost estimates, for future (re)investment and capital planning, be approved.

    Unanimously Carried
  • Resolution:RCM065-22
    Moved by:Councillor Oldham

    THAT the expenditure of $25,000 from unrestricted surplus, to mitigate safety and surface deterioration issues on the playing surface of reservoir #1, including patching, re-sealing and the re-application of sport lines, be approved.

    Unanimously Carried

11.3
Purchase of Banner Flags
  
Corey Levasseur, Councillor Houston

  • Resolution:RCM066-22
    Moved by:Councillor Houston

    THAT funding of up to $10,000 be allocated from 2022 council contingency for the purchase of banner flags.

    Unanimously Carried

12.
COUNCILLOR REPORTS
  

There were no Councillor Reports on the agenda.

13.
INFORMATION ITEMS
  

13.1
Various Boards and Committee Meeting Minutes and Reports - March 28, 2022
  

The minutes of the Tri Municipal Leisure Facility Corporation meetings and the Alberta Capital Region Wastewater Commission meeting were provided to Council for review.

14.
NOTICES OF MOTION
  

There were no Notices of Motion provided.

15.
CLOSED SESSION
  

  • Resolution:RCM067-22
    Moved by:Councillor Oldham

    THAT Council go into Closed Session at 7:57 p.m. under the following sections of the Freedom of Information and Protection of Privacy Act: 

    Item 15.1  Board Appointment - 2022 Assessment Review Boards

    Section 17; disclosure harmful to personal privacy

    Unanimously Carried

15.1
Board Appointment – 2022 Assessment Review Boards
 
Anthony Lemphers

The following persons were also in Closed Session to provide information or administrative support for item 15.1. Board Appointment - 2022 Assessment Review Boards.

Dean Screpnek, Corey Levasseur, David Wolanski, Anthony Lemphers and Lindsay O'Mara.

15.2
Return to Open Session - March 28, 2022
 

  • Resolution:RCM068-22
    Moved by:Councillor MacDonald

    THAT Council move out of Closed Session at 8:10 p.m.

    Unanimously Carried

16.
BUSINESS ARISING FROM CLOSED SESSION
  

16.1
Board Appointment - 2022 Assessment Review Boards
  

  • Resolution:RCM069-22
    Moved by:Councillor Stevenson

    THAT Darlene Chartrand, Tina Groszko, Stewart Hennig, Richard Knowles and Raymond Ralph be appointed to the Assessment Review Boards for a one year term ending February 28, 2023.

    Unanimously Carried
  • Resolution:RCM070-22
    Moved by:Councillor Stevenson

    THAT Raymond Ralph be appointed as Chairman to the Assessment Review Boards for a one year term ending February 28, 2023.

    Unanimously Carried

17.
ADJOURNMENT
  

  • Resolution:RCM071-22
    Moved by:Councillor Oldham

    THAT the Regular Meeting adjourn at 8:15 p.m.

    Unanimously Carried
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