THE CITY OF SPRUCE GROVE

Minutes of the Regular Meeting of Council

Monday, November 29, 2021 at 6:00 P.m. - 9:00 P.m.

3rd Floor - Council Chambers

315 Jespersen Ave

Spruce Grove, AB T7X 3E8

Members Present:

• Mayor Acker
• Councillor Carter
• Councillor Gillett
• Councillor Houston
• Councillor MacDonald
• Councillor Oldham
• Councillor Stevenson

Also in Attendance:

• Dean Screpnek, City Manager
• Wendy Boje, General Manager of Corporate Services
• Corey Levasseur, General Manager of Planning and Infrastructure
• David Wolanski, General Manager of Community and Protective Services
• Jennifer Hetherington, Director of Corporate Communications
• Carol Bergum, Director of Planning and Development
• Darlene S Christie, Acting Chief Financial Officer
• Tania Shepherd, Director of Integrated Planning and Strategic Services
• Dave Walker, Director of Economic and Business Development
• Jamielinn Marvelous, Economic Development Specialist - Commercial
• Emily Strach, Corporate Planning Manager
• Lindsay O'Mara, Deputy City Clerk
• Jacci Hager, Recording Secretary
• Jennifer Maskoske, Recording Secretary

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1.

CALL TO ORDER

Mayor Acker called the meeting to order at 6:00 pm and acknowledged that City Council meets on the traditional land of Treaty 6 territory.

2.

AGENDA

2.1

Agenda - November 29, 2021

• Resolution: 262-21
  Moved by: Councillor Houston

  THAT the agenda be adopted.

  The following amendments were made to the agenda:

   

  Councillor Stevenson    Councillor Reports - Tri Leisure Centre Report - Item 12.1

  Administration                Delegation - Meridian Housing Foundation - Item 7.2 at 7:00 pm

  Unanimously Carried

3.

CONSENT AGENDA

3.1

Consent Agenda - November 29, 2021

• Resolution: 263-21
  Moved by: Councillor MacDonald

  THAT the recommendations contained in the following reports be approved:

  Item 4.1 Minutes – November 8 - 10, 2021 Committee of the Whole Minutes and November 15, 2021 Regular Council Meeting

  Item 10.3 C-1180-21 – Community Road Safety Advisory Committee Bylaw Amendment – First Reading

  Unanimously Carried

4.

MINUTES

4.1

Minutes - November 8-10, 2021 Committee of the Whole Minutes and November 15, 2021 Regular Council Meeting Minutes

The following motion was approved on the consent agenda:

• Resolution:

  THAT the November 8-10, 2021 Committee of the Whole minutes and the November 15, 2021 Regular Council Meeting minutes be approved as presented.

5.

PUBLIC HEARINGS

There were no Public Hearings scheduled on the agenda.

6.

COUNCIL PRESENTATIONS

There were no Council Presentations scheduled on the agenda.

7.

DELEGATIONS

7.1

City Centre Business Association - Annual Report to Council

Dean Screpnek

• Resolution: 264-21
  Moved by: Councillor Carter

  THAT the proposed 2022 Budget submitted by the Spruce Grove City Centre Business Association be approved as presented.

  Unanimously Carried
• Resolution: 265-21
  Moved by: Councillor Stevenson

  THAT Dr. Ron Haines be appointed as Treasurer and that Alana Tollenaar be appointed as a Director of the Spruce Grove City Centre Business Association for the term beginning January 1, 2022 and ending December 31, 2023.

  Unanimously Carried

7.2

Meridian Housing Foundation

Lori-Anne St. Arnault, Executive Director, and Mr. Randy Dubord, Board Chair, for Meridian Housing Foundation, provided a presentation on the proposed 102- unit support living lodge for the Parkland Region and requested a letter of support.

Council thanked Ms. St. Arnault for the presentation.

• Resolution:
  Moved by: Councillor Gillett

  THAT a letter providing support for the Meridian Housing Foundation Spruce Grove 102-unit lodge facility development project be provided to the Meridian Housing Foundation and that the letter be clear that this letter does not form a commitment to the capital requisition at this time.

• Mayor Acker recessed the meeting at 7:48 pm.

  Mayor Acker reconvened the meeting at 7:58 pm.

  Amendment:
  Resolution: 266-21
  Moved by: Councillor Stevenson

  THAT the motion be amended to remove the wording "at this time".

  Carried
• Resolution: As amended
  Moved by: Councillor Gillett

  THAT a letter providing support for the Meridian Housing Foundation Spruce Grove 102-unit lodge facility development project be provided to the Meridian Housing Foundation and that the letter be clear that this letter does not form a commitment to the capital requisition.

   

  Councillor Gillett withdrew the motion.
• Resolution: 267-21
  Moved by: Councillor Oldham

  THAT Mayor and Council accept the Meridian Housing Foundation presentation and support the concept and exploration of the Spruce Grove Lodge development.

  Unanimously Carried

8.

PUBLIC QUESTION AND ANSWER PERIOD

Ms. Christina Rutherford of Spruce Grove, inquired about the snow maintenance at the Marlboro dog park. Administration responded stating citizen safety is important and this park does not have a trail within therefore it is not included in the snow removal route. Administration will investigate further and provide Ms. Rutherford with an additional response.

Mayor Acker thanked Ms. Rutherford for bringing her question forward.

Ms. Christine Sharp of Spruce Grove, inquired about the 2007 Parks and Open Space Mater Plan and the snow maintenance at the Marlboro dog park.

Administration responded the 2007 Parks and Open Space Master Plan is the most current version and principles from the plan are applied into the City's existing planning documents.

Mayor Acker thanked Ms. Sharp for her question.

9.

ADMINISTRATIVE UPDATES

There were no Administrative Updates scheduled on the agenda.

10.

BYLAWS

10.1

C-1175-21 - 2022 Fees and Charges Bylaw - Third Reading

Darlene S Christie

• Resolution: 268-21
  Moved by: Councillor Gillett

  THAT third reading be given to Bylaw C-1175-21 – 2022 Fees and Charges Bylaw, as amended.

  Unanimously Carried

10.2

C-1179-21 Subdivision Authority Bylaw - Third Reading

Carol Bergum

• Resolution: 269-21
  Moved by: Councillor MacDonald

  THAT third reading be given to C-1179-21 - Subdivision Authority Bylaw.

  Unanimously Carried

10.3

C-1180-21 Community Road Safety Advisory Committee Bylaw Amendment - First and Second Reading

David Wolanski

• Resolution: 270-21

  The following motion was approved on the consent agenda:

  THAT first reading be given to C-1180-21 - Community Road Safety Advisory Committee Bylaw Amendment.
• Resolution: 271-21
  Moved by: Councillor Carter

  THAT second reading be given to C-1180-21 - Community Road Safety Advisory Committee Bylaw Amendment.

  Unanimously Carried

11.

BUSINESS ITEMS

11.1

Motion - Lobbyist Registry

Councillor Stevenson

• Resolution: 272-21
  Moved by: Councillor Stevenson

  THAT Administration research and prepare a report back to Council by the end of the first quarter 2022 regarding the potential establishment of a lobbyist registry.

  In Favour (1)	Councillor Stevenson
  Opposed (6)	Councillor Houston, Mayor Acker, Councillor Oldham, Councillor Carter, Councillor Gillett, and Councillor MacDonald

  Vote Type: Majority (Voted), Recorded
  Defeated (1 to 6)

11.2

Motion - Honorarium Disclosure

Councillor Stevenson

• Resolution:
  Moved by: Councillor Stevenson

  THAT all Council honorariums, irrespective of source, are disclosed as part of the quarterly Council Expense reports commencing in the 2022 fiscal year and a note regarding external board and committee remuneration and honorariums not reported in the City financial statements be added to the financial statements.
• Amendment:
  Resolution: 273-21
  Moved by: Councillor Houston

  THAT the motion be amended to strike out the wording "as part of the quarterly Council Expense Reports" and replace it with "as part of an annual Council Expense Report".
  

  In Favour (1)	Councillor Houston
  Opposed (6)	Mayor Acker, Councillor Oldham, Councillor Stevenson, Councillor Carter, Councillor Gillett, and Councillor MacDonald

  Vote Type: Majority (Voted), Recorded
  Defeated (1 to 6)
• Resolution: 274-21
  Moved by: Councillor Stevenson

  THAT all Council honorariums, irrespective of source, are disclosed as part of the quarterly Council Expense reports commencing in the 2022 fiscal year and a note regarding external board and committee remuneration and honorariums not reported in the City financial statements be added to the financial statements.

  Unanimously Carried
• Resolution:

  Mayor Acker recessed at 9:05 pm.

  Mayor Acker reconvened the meeting at 9:15 pm.

11.3

Corporate Plan Presentation to Council

Dean Screpnek

• Resolution: 275-21
  Moved by: Councillor Oldham

  THAT the amended 2022-2024 Corporate Plan be adopted and that the 2022 budget be approved with Operating Revenues of $94,483,800, Operating Expenses of $91,282,571, Capital Revenues of $17,175,487, Capital Expenses of $25,429,367, which excludes $20,759,251 in Capital Revenues and Capital Expenses for the proposed Civic Centre Development project, and an overall Net Transfer from Reserves of $5,052,651.

  AND that Administration be directed to respond to those requests of Committee as set out in the resolutions from the November 8 to 10, 2021 Committee of the Whole meeting regarding:

  • The preservation of archives managed by the Spruce Grove and District Agricultural Society
  • Traffic noise reduction report
  • Inclusive policy language, with respect to Indigenous relations, within the context of the Bylaw and Policy Review business case
  • Fire services staffing model presentation
  • Viability of a community orchard
  • Viability of a transit pass program for youth
  • The assessment of costs to review the accessibility of city assets
  • A report on Edmonton Global’s Air Services Opportunity Fund

  Unanimously Carried

12.

COUNCILLOR REPORTS

12.1

Councillor Stevenson Tri Municipal Leisure Facility Corporation Board

Councillor Stevenson attended and provided an update on the Tri Municipal Leisure Facility Corporation Board meeting.

13.

INFORMATION ITEMS

13.1

Various Boards and Committee Meeting Minutes - November 29, 2021

• Resolution:

  The minutes of the Community Road Safety Advisory Committee, Meridian Housing Foundation, and Spruce Grove Public Library Board meetings were provided to Council for review.

14.

NOTICES OF MOTION

There were no Notices of Motion provided.

15.

CLOSED SESSION

There was no Closed Session on the agenda.

16.

BUSINESS ARISING FROM CLOSED SESSION

There was no Business Arising from Closed Session on the agenda.

17.

ADJOURNMENT

• Resolution: 276-21
  Moved by: Councillor Houston

  THAT the Regular Meeting adjourn at 9:39 pm.

  Unanimously Carried