THE CITY OF SPRUCE GROVE

Minutes of the Regular Meeting of Council

-
3rd Floor - Council Chambers
315 Jespersen Ave
Spruce Grove, AB T7X 3E8
Members Present:
  • Mayor Acker
  • Councillor Carter
  • Councillor Gillett
  • Councillor Houston
  • Councillor Oldham
  • Councillor Stevenson
Members Absent:
  • Councillor MacDonald
Also in Attendance:
  • Dean Screpnek, City Manager
  • David Wolanski, General Manager of Community and Protective Services
  • Jamie Doyle, General Manager of Sustainable Growth and Development Services
  • Zeeshan Hasan, General Manager of Corporate Services
  • Anthony Lemphers, Director of Finance (Outgoing)
  • Dean Carnduff, Director of Facilities and Fleet Management
  • Francine Pitcher, Director of Finance (Incoming)
  • Maggie DesLauriers, Director of Strategy and Policy Development
  • Mark Hussey, Director of Engineering
  • Emily Strach, Manager of Strategy and Policy Development
  • Mark Puczko, Manager of Planning
  • Christina Kortmeyer, Senior Long-Range Planner
  • Clayton Robinson, Senior Environmental Advisor
  • Heidi White, Engineering Technologist
  • Lee Ann Beaubien, Planner II
  • Lindsay O'Mara, City Clerk
  • Karie Nothof, Recording Secretary

1.
CALL TO ORDER

 

Mayor Acker called the meeting to order at 6 p.m. and acknowledged that City Council meets on the traditional land of Treaty 6 territory.

Councillor Oldham proclaimed October 20 - 26, 2024 as Small Business Week.

1.1
Introduction - Director of Finance - Francine Pitcher

 

Zeeshan Hasan, General Manager of Corporate Services, introduced the new Director of Finance, Francine Pitcher. 

2.
AGENDA

 

The following addition was made to the agenda:

Addition: Item 15.2 - Meridian Housing Foundation Project Update

  • Resolution:RCM-249-24
    Moved by:Councillor Houston

    THAT the agenda be adopted as amended.

    Unanimously Carried

3.
CONSENT AGENDA

 

3.1
Consent Agenda - October 15, 2024

This item has attachments. 
1.Consent Agenda - October 15, 2024.pdf
  • Resolution:RCM-250-24
    Moved by:Councillor Stevenson

    THAT the recommendations contained in the following reports be approved:

    Item 4.1Minutes - September 23, 2024 Regular Council Meeting

    Item 10.1 C-1359-24 - Non-Profit Community Organization Exemption Bylaw Amendment - First Reading

    Item 11.3 2021 - 2025 Deputy Mayor Appointments - Revised October 15, 2024

    Unanimously Carried

4.
MINUTES

 

4.1
Minutes - September 23, 2024 Regular Council Meeting

This item has attachments. 
1.Minutes - September 23, 2024 Regular Council Meeting.pdf
2.September 23, 2024 Regular Council Meeting - Minutes.pdf

The following motion was approved on the Consent Agenda:

  • THAT the September 23, 2024 Regular Council Meeting minutes be approved as presented.

5.
PUBLIC HEARINGS

 

5.1
C-1356-24 - Administrative Land Use Bylaw Update - Public Hearing, Second and Third Reading
Lee Ann Beaubien

This item has attachments. 
1.C-1356-24 - Administrative Land Use Bylaw Update - Public Hearing, Second and Third Reading.pdf
2.C-1356-24 - Proposed Bylaw.pdf
3.Land Use Bylaw - Redline Bylaw.pdf
4.C-1356-24 - Report.pdf
5.C-1356-24 - PowerPoint Presentation.pdf

Mayor Acker called the Public Hearing to order at 6:07 p.m. on C-1356-24 - Administrative Land Use Bylaw Update.

Lee Ann Beaubien, Planner II, presented on C-1356-24 - Administrative Land Use Bylaw Update.

There were no written or verbal submissions received.

Mayor Acker declared the Public Hearing closed at 6:16 p.m.

  • Resolution:RCM-251-24
    Moved by:Councillor Houston

    THAT second reading be given to C-1356-24 - Land Use Bylaw Amendment - Administrative Updates.

    Unanimously Carried
  • Resolution:RCM-252-24
    Moved by:Councillor Gillett

    THAT third reading be given to C-1356-24 - Land Use Bylaw Amendment - Administrative Updates.

    Unanimously Carried

6.
PUBLIC INPUT SESSION

 

There were no statements made or questions asked of Council.

7.
COUNCIL PRESENTATIONS

 

There were no Council Presentations on the agenda.

8.
DELEGATIONS

 

8.1
Public Delegation - Spruce Grove-Stony Plain Filipino Canadian Association - Public Budget Submission
Emily Strach

This item has attachments. 
1.Public Delegation - Spruce Grove-Stony Plain Filipino Canadian Association - Public Budget Submission.pdf

Emily Strach, Manager of Strategy and Policy Development, introduced the Public Delegation - Spruce Grove-Stony Plain Filipino Canadian Association - Public Budget Submission.

Emeline Lamboson and Willy Puson, representatives of the Spruce Grove-Stony Plain Filipino Canadian Association, presented their corporate plan submission to Council.

Council thanked Emeline Lamboson and Willy Puson for their presentation.

9.
ADMINISTRATIVE UPDATES

 

There were no Administrative Updates on the agenda. 

10.
BYLAWS

 

10.1
C-1359-24 - Non-Profit Community Organization Exemption Bylaw Amendment - All Three Readings
Francine Pitcher

This item has attachments. 
1.C-1359-24 - Non-Profit Community Organization Exemption Bylaw Amendment - All Three Readings.pdf
2.C-1359-24 - Proposed Bylaw.pdf
3.Consolidated Version - C-1165-21 - Redline Bylaw.pdf

Francine Pitcher, Director of Finance, presented on C-1359-24 - Non-Profit Community Organization Exemption Bylaw Amendment.

Council thanked Francine Pitcher for the presentation.

The following motion was approved on the Consent Agenda:

  • THAT first reading be given to C-1359-24 - Non-Profit Community Organization Exemption Bylaw Amendment.

  • Resolution:RCM-253-24
    Moved by:Councillor Oldham

    THAT second reading be given to C-1359-24 - Non-Profit Community Organization Exemption Bylaw Amendment.

    Unanimously Carried
  • Resolution:RCM-254-24
    Moved by:Councillor Carter

    THAT unanimous consent be given for consideration of third reading to C-1359-24 - Non-Profit Community Organization Exemption Bylaw Amendment.

    Unanimously Carried
  • Resolution:RCM-255-24
    Moved by:Councillor Gillett

    THAT third reading be given to C-1359-24 - Non-Profit Community Organization Exemption Bylaw Amendment.

    Unanimously Carried

10.2
C-1361-24 - Development Fees and Fines Bylaw Amendment - Removal of Schedule K - Second and Third Reading
Lee Ann Beaubien

This item has attachments. 
1.C-1361-24 - Development Fees and Fines Bylaw Amendment - Removal of Schedule K - Second and Third Reading.pdf
2.C-1361-24 - Proposed Bylaw.pdf
3.C-1361-24 - PowerPoint Presentation.pdf

Lee Ann Beaubien, Planner II, presented on C-1361-24 - Development Fees and Fines Bylaw Amendment - Removal of Schedule K.

Council thanked Lee Ann Beaubien for the presentation.

  • Resolution:RCM-256-24
    Moved by:Councillor Houston

    THAT second reading be given to C-1361-24 Development Fees and Fines Bylaw Amendment - Removal of Schedule K: Penalties & Fines - Development Permit and Land Use Bylaw Violations.

    Unanimously Carried
  • Resolution:RCM-257-24
    Moved by:Councillor Stevenson

    THAT third reading be given to C-1361-24 Development Fees and Fines Bylaw Amendment - Removal of Schedule K: Penalties & Fines - Development Permit and Land Use Bylaw Violations.

    Unanimously Carried

11.
BUSINESS ITEMS

 

11.1
Aeration Options - Storm Water Management Facilities
Mark Hussey

This item has attachments. 
1.Aeration Options - Storm Water Management Facilities.pdf
2.Aeration Options - Storm Water Management Facilities - PowerPoint Presentation.pdf

Mark Hussey, Director of Engineering, and Heidi White, Engineering Technologist, presented on Aeration Options - Storm Water Management Facilities.

Council thanked Mark Hussey and Heidi White for the presentation.

  • Moved by:Councillor Houston

    THAT an aeration trial of a City Storm Water Management Facility be implemented at the McLaughlin location using a bottom diffuser with up to three fountains.

  • Amendment:
    Resolution:RCM-258-24
    Moved by:Councillor Stevenson

    THAT the motion be amended to include the purchase of LED lights. 

    Unanimously Carried
  • Resolution:RCM-259-24
    Moved by:Councillor Houston

    THAT an aeration trial of a City Storm Water Management Facility be implemented at the McLaughlin location using a bottom diffuser with up to three fountains and include the purchase of LED lights. 

    Unanimously Carried

11.2
Annexation Proposal and Revised Notice of Proposed Annexation
Jamie Doyle

This item has attachments. 
1.Annexation Proposal and Revised Notice of Proposed Annexation.pdf
2.Proposed Annexation Area - Schedule B.pdf
3.Revised Notice of Proposed Annexation.pdf

Jamie Doyle, General Manager of Sustainable Growth and Development Services, and Christina Kortmeyer, Senior Long Range Planner, presented on Annexation Proposal and Revised Notice of Proposed Annexation.

Council thanked Jamie Doyle and Christina Kortmeyer for the presentation.

  • Resolution:RCM-260-24
    Moved by:Councillor Carter

    THAT the City of Spruce Grove provide written notice of its revision to the boundary of the proposed annexation area by issuing the Revised Notice of Proposed Annexation pursuant to Section 116 of the Municipal Government Act.

    Unanimously Carried
  • Resolution:RCM-261-24
    Moved by:Councillor Gillett

    THAT the City Manager be directed to enter into an Annexation Agreement with the Town of Stony Plain.

    Unanimously Carried

11.3
2021 - 2025 Deputy Mayor Appointments - Revised October 15, 2024
Lindsay O'Mara

This item has attachments. 
1.2021 - 2025 Deputy Mayor Appointments - Revised October 15, 2024.pdf
2.2021 - 2025 Deputy Mayor Appointments - Revised, October 15, 2024.pdf
3.2021 - 2025 Deputy Mayor Appointments - Revised, October 15, 2024 - Redline Version.pdf

The following motion was approved on the Consent Agenda:

  • THAT the Revised 2021 - 2025 Deputy Mayor Appointments be approved as presented.

12.
COUNCILLOR REPORTS

 

13.
INFORMATION ITEMS

 

14.
NOTICES OF MOTION

 

There were no Notices of Motion provided.

15.
CLOSED SESSION

 
  • Resolution:RCM-262-24
    Moved by:Councillor Gillett

    THAT Council go into Closed Session at 7:18 p.m. under the following sections of the Freedom of Information and Protection of Privacy Act: 

    Item 15.1  Extended Producer Responsibility

    Section 25; Disclosure harmful to economic and other interests of a public body

    Item 15.2  Meridian Housing Foundation Project Update

    Section 24; Advice from officials

    Unanimously Carried

15.1
Extended Producer Responsibility
Jamie Doyle

 

The following persons were also in Closed Session to provide information or administrative support for item 15.1 Extended Producer Responsibility:

Dean Screpnek, David Wolanski, Jamie Doyle, Zeeshan Hasan, Anthony Lemphers, Dean Carnduff, Francine Pitcher, Lindsay O'Mara, Maggie DesLauriers, and Clayton Robinson.

15.2
Meridian Housing Foundation Project Update

 

The following persons were also in Closed Session to provide information or administrative support for item 15.2 Meridian Housing Foundation Project Update:

Dean Screpnek, David Wolanski, Jamie Doyle, Zeeshan Hasan, and Lindsay O'Mara.

15.3
Return to Open Session - October 15, 2024

 
  • Resolution:RCM-263-24
    Moved by:Councillor Stevenson

    THAT Council move out of Closed Session at 8:12 p.m. 

    Unanimously Carried

16.
BUSINESS ARISING FROM CLOSED SESSION

 

16.1
Extended Producer Responsibility

 
  • Resolution:RCM-264-24
    Moved by:Councillor Stevenson

    THAT the recommendation to execute contractual agreements to accept the “Opt-in” option and financial proposal from Circular Materials for curbside collection of Single-use Products, Packaging and Paper Products be approved as presented.

    Unanimously Carried

17.
ADJOURNMENT

 
  • Resolution:RCM-265-24
    Moved by:Councillor Gillett

    THAT the Regular Council meeting adjourn at 8:14 p.m.

    In Favour (5)Mayor Acker, Councillor Oldham, Councillor Stevenson, Councillor Carter, and Councillor Gillett
    Opposed (1)Councillor Houston
    Carried (5 to 1)
No Item Selected